Project Coordinator Assistant (Sheraro)

Main Purpose Provide support to the Project Coordinator in the administrative part of coordination tasks, ensuring a smooth relation with local and national authorities, contributing to the context analysis and follow-up, providing translations and interpreting in order to ensure the smooth running of the project. ? Accountabilities ? Monitor and report on key issues (security, risk, etc.) to the Project Coordinator and provide support in analysing contextual information, through a sound knowledge of counterparts, in different administrations in order to improve decision making processes.File and update field contacts and correspondence (with other NGOs, UN agencies, local authorities, media, etc) in order to ensure information sources accuracy and its availability on regular basis.Assist the Project Coordinator in the drafting of correspondences with authorities and counterparts (government officials, UN agencies, NGOs, etc.) in order to ensure fluent and accurate communication flowsAssist the Project Coordinator in Internal and External Communication sessions and events about MSF (for National staff, the Ministry of Health staff, as well as local authorities) in order to improve awareness and public opinion adhesion.Ensures the continuity of relations with local actors and keeps updated the list of contacts.Organize advocacy contacts and appointments for the Project Coordinator with local authorities and partners to ensure the continuity of relations with local actors and involved counterparts. Execute clerk-related activities as well as prepare and conduct briefings on the project context to new employees in order to facilitate their integration onboard and within the project environment. Translate documents and act as an interpreter when needed MSF Section/Context Specific Accountabilities ? Red Flag reporting; collect the data from staff, population and partners[e1]? to maintain the logbook and share regularly with HAO and Deputy Project Coordinator? Violent Incident Reporting; ensuring that VIR?s are filled out and collecting them from clinic staff in a timely matterFollowing up VIRs where consent was given for testimony collection; setting up a time and place for the interviewEntering data into the relevant toolsAttending cluster meetings with Deputy Project Coordinator or Humanitarian Affairs Officer and recording meeting minutesMaintain and further develop network of relevant security actors to ensure safe passage of MSF teamsPerforming additional responsibilities or tasks as required by the Deputy Project CoordinatorThe role requires flexibility and willingness to work outside of the office hours if requested. It involves also observing standards of impartiality and neutrality both towards external stakeholders and colleagues within the organization.Requirements E