Receptionist

M?decins Sans Fronti?res-MSF-Holland Internal/External Vacancy Announcement M?decins Sans Fronti?res (also known as Doctors without Borders or MSF) is a private, non-profit, international humanitarian medical organization that intervenes in emergencies and crises situations to relieve human suffering resulting from unmet medical needs. MSF observes strict neutrality with respect to politics and provides its assistance without discriminating on the bases of race, religion, ideology, or political affiliation. MSF?s members are required to respect humanitarian principles and principles of medical ethics at all times. ?MSF-Holland in Ethiopia currently operates in five projects (North Gonder, Abdurafi project, in Tigray emergency response projects Shire, in Somali region- Wardher project, in Gambella region; Kule project with diversified workforce. ? MSF Holland is looking Receptionist ? Position title: Receptionist No. of positions: 1 (One) Place of work: Addis Ababa Position holder report to (direct and functional supervision): Direct : Admin Transit Functional : Laision Officer/PAM-IS/HRCO Terms of employment:? 1 year with a possibility extension Positions that report to this position holder(if any): N/A Remuneration and Benefits: Starting gross salary : 8,000.00 ETB Medical cover: as per the organization policy Transportation allowance: 2200 ETB ? ?Main Purpose Receive and transfer, according to standard protocols, incoming calls and visitors, to provide them with accurate information or alternative ways to obtain it. ? Accountabilities Receive and welcome visitors. Operate the telephone switchboard and deal with all incoming, outgoing and transferring of calls. Provide general information and refer all non-routine information to supervisor. Update the telephone directory, record changes and distribute updates as necessary. Distribute and handle all incoming and outgoing correspondence. Keep the reception premises neat and tidy. ? MSF Section/Context Specific Accountabilities ? Reception Distribute and handle all incoming and outgoing correspondence, make sure all correspondence is properly recorded; copies are kept and correctly filed and archived according to procedure.Ensure correct and timely dispatch of mail, parcels to the project locations.Ensures publication of official memos, in charge of the notice board.sure the office arrangement is good and clean. Maintain a call register (incoming and outgoing) informing the individuals about the calls received during his/her absence.Manage all incoming /outgoing mail/packages/faxes/Letters, ensuring a proper registration and delivery to internal or external recipients.Monitor the person in charge of the mail and check the receipts, as well as the courier company and perform billing for services rendered.Manage office stationary supply and place orders on time to avoid running out of stock.Supervise the printing of copi