We are seeking a highly organized and proactive
Tender & Project Coordinator
to support tendering, business development, and project execution activities within the Oil & Gas industry.
The successful candidate will coordinate tender opportunities from prequalification through submission and award, while also supporting project teams with documentation, reporting, scheduling, client coordination, procurement follow-up, and other project-related activities.
Key Responsibilities
Monitor and identify Oil & Gas tender opportunities, RFQs, ITTs, RFPs, and prequalification exercises.
Review tender documents, scopes of work, specifications, commercial requirements, and submission instructions.
Prepare tender checklists, compliance matrices, schedules, forms, and supporting documentation.
Coordinate technical and commercial tender submissions.
Liaise with Technical, Operations, Finance, Procurement, and Management teams to obtain required tender inputs.
Coordinate preparation of technical proposals, method statements, project execution plans, personnel CVs, equipment lists, company profiles, and project references.
Ensure tender submissions comply fully with client requirements and are submitted before deadlines.
Maintain a tender tracker covering opportunities, submissions, deadlines, clarifications, awards, and unsuccessful bids.
Support NipeX, NUPRC, NCDMB/NOGIC, vendor registration, and prequalification processes where applicable.
Maintain up-to-date statutory, corporate, HSE, quality, and tender documentation.
Support Project Managers with schedules, action trackers, progress reports, meeting minutes, and project documentation.
Coordinate communication between clients, contractors, subcontractors, vendors, and internal departments.
Assist with procurement and logistics coordination for project materials, equipment, and services.
Track project milestones, risks, outstanding actions, invoices, variations, and payment documentation.
Maintain proper project records including contracts, purchase orders, work orders, drawings, reports, certificates, and correspondence.
Requirements
Bachelor’s Degree or HND in Engineering, Project Management, Business Administration, Procurement, Quantity Surveying, or a related discipline.
Minimum of
3–5 years relevant experience
in tender coordination, project coordination, business development, procurement, or administration within the Oil & Gas, Energy, Engineering, EPC, or Construction sector.
Proven experience preparing and coordinating technical and commercial tender submissions.
Good understanding of Oil & Gas procurement and contracting processes.
Familiarity with
NipeX
tendering and prequalification processes is highly desirable.
Familiarity with
NUPRC, NCDMB/NOGIC, and other Nigerian Oil & Gas regulatory requirements
is an added advantage.
Strong Microsoft Word, Excel, PowerPoint, and Outlook skills.
Strong document control, reporting, and organizational skills.
Ability to manage multiple tenders, projects, and deadlines simultaneously.
Strong communication and stakeholder-management skills.
High attention to detail and ability to work under pressure.
Preferred Certifications
PMP, CAPM, PRINCE2, HSE, Procurement/Supply Chain, Contract Management, Tender/Bid Management, or relevant professional membership will be an added advantage.
This version is tight enough for MyJobMag but still filters for someone who can genuinely take tender coordination off your plate.