Job Summary
The Head of Store is responsible for managing inventory and ensuring compliance with controls and audits. This role leverages SAP expertise to drive efficient store operations and support quarry production.
Key Duties and Responsibilities
Inventory Management
Oversee overall inventory operations, ensuring no zero stock for key consumables and spares critical to quarry production.
Guarantee 30 days cover of consumables to sustain the quarry’s 8,000MT daily production target.
Supervise cycle counts, monthly stock counts, and enforce strict inventory controls to maintain ≥98% accuracy.
Review and approve daily stock monitoring reports prepared by Store Officers
SAP & Documentation Oversight
Ensure immediate posting (within 24 hours) of GRNs, production figures, and issuance of consumables/spare parts in SAP.
Monitor SAP transactions for accuracy and completeness, providing guidance to Store Officers and cross-functional teams.
Drive SAP utilization for inventory and procurement processes, ensuring seamless integration with accounts and audit requirements.
Compliance & Audit
Ensure 100% compliance with internal and external audit requirements.
Coordinate with audit teams, review audit findings, and implement corrective actions.
Conduct regular stock checks, investigate discrepancies, and enforce accountability measures.
Cross-functional Collaboration
Liaise with demand planner, procurement, logistics, and audit teams to align store operations with quarry production and dispatch schedules.
Coordinate with logistics to ensure proper flow of goods from operations to dispatch.
Fuel & Calibration Management
Oversee daily diesel, explosives, and lubricants consumption reports.
Ensure timely calibration of flow meters and weighbridges, with zero overdue calibrations, to align recorded consumables and finished stock with physical measures.
Review fuel usage trends and recommend efficiency improvements
Cost Control & Process Improvement
Identify and report high-cost drivers quarterly, recommending strategies to reduce operational costs by at least 5% year-over-year.
Drive efficiency in store operations by implementing process improvements and digital solutions.
Mentor Store Officers in adopting best practices for inventory control and reporting.
Key Requirements
Education and Work Experience
Bachelor’s degree in supply chain, Procurement, Business Admin, Accounting, or related field.
5+ years of experience in store management / inventory control, with SAP experience.
Strong understanding of inventory management principles and audit compliance.
Experience with cross-functional teams (procurement, accounts, audit).
Functional Competencies
SAP expertise
Inventory management & control
Audit compliance
Coordination & communication
Process improvement