Job Summary
Responsible for the accurate and timely creation and processing of all sales invoices to ensure correct documentation and billing across the order-to-cash cycle. The role bridges the sales and finance departments by verifying transaction details, dispatching invoices promptly, resolving discrepancies with warehouse and sales teams, and adhering to ISO 9001:2015 standards for quality record-keeping.
Key Responsibilities
Generate and process sales invoices based on approved sales orders and delivery notes, verifying accuracy in customer details, quantities, pricing, and taxes.
Dispatch invoices in a timely manner and liaise with sales and warehouse teams to resolve any discrepancies in order or delivery information.
Maintain an organized filing system for all invoices and sales documentation in compliance with company policies, legal requirements, and ISO 9001:2015 standards.
Issue credit and debit notes with proper authorization and respond to customer inquiries regarding invoices and billing.
Assist the finance department with invoice reconciliation, accounts receivable tasks, updating customer records, and preparing regular invoicing activity reports.
Educational Qualification & Experience Requirements
Education
College Diploma in Marketing Management, Accounting, or related fields.
Experience
Minimum of 2 years of experience in sales invoicing.
Required Skills & Competencies
High level of accuracy, attention to detail, numerical aptitude, and strong organizational skills.
Proficiency in ERP or accounting software.
Required Skill Tags:
Adaptability, sales invoicing, ERP/Accounting software, numerical aptitude, attention to detail, and communication.
Desired Skill Tags:
ISO 9001:2015 compliance, accounts receivable reconciliation, and record-keeping.