Key Responsibilities
Program Implementation Support
Support the State Coordinator and program team in coordinating assigned program activities.
Assist with preparation for trainings, workshops, meetings, field visits and other program activities.
Support scheduling, participant coordination, attendance tracking and other routine activity requirements.
Follow up on assigned action points and provide updates to the relevant team member.
Support the preparation and organization of materials required for program activities.
Participate in field activities and provide logistical and administrative support as assigned.
Deliverables:
Activity support records; attendance and participation records; updated action points; and timely completion of assigned program tasks.
Monitoring & Program Tracking
Maintain assigned program trackers and update them based on information received from program teams and stakeholders.
Support the State Coordinator and Analyst in tracking program activities, milestones and outstanding actions.
Follow up on routine information required to update implementation trackers.
Support the compilation of activity completion information and other routine programme updates.
Flag missing information, delays or inconsistencies to the relevant supervisor.
Deliverables:
Updated activity trackers; action trackers; activity status updates; and records of outstanding information or actions.
Data & Information Management
Support the collection and compilation of routine program information.
Enter and organise program data and information in designated tools and databases.
Conduct basic checks for completeness and consistency of assigned information.
Organise program records and ensure information is stored appropriately.
Support the preparation of simple tables, summaries and charts for program monitoring and reporting.
Follow established procedures for handling program information and maintaining confidentiality.
Deliverables:
Updated program records and databases; data compilation sheets; basic data summaries; and organized program information.
Stakeholder & Meeting Support
Support the coordination of meetings and engagements with government, facilities, partners and other program stakeholders.
Assist with preparation of meeting materials, agendas, attendance lists and other required documents.
Participate in assigned meetings and accurately document key discussions, decisions and action points.
Support follow-up on assigned stakeholder actions.
Maintain organised records of meetings and stakeholder engagements.
Deliverables:
Meeting materials; attendance records; minutes and action trackers; and updated stakeholder engagement records
Documentation & Reporting
Support the coordination of meetings and engagements with government, facilities, partners and other program stakeholders.
Assist with preparation of meeting materials, agendas, attendance lists and other required documents.
Participate in assigned meetings and accurately document key discussions, decisions and action points.
Support follow-up on assigned stakeholder actions.
Maintain organised records of meetings and stakeholder engagements..
Deliverables:
Meeting minutes; activity summaries; field notes; presentation inputs; program records; and contributions to routine program reports.
F. Administrative & Operational Support
Provide administrative support for programme activities and field engagements.
Support logistical arrangements for meetings, trainings, workshops and other programme activities.
Assist with preparation and distribution of program materials.
Maintain assigned administrative records and documentation.
Support routine communication and follow-up within the program team.
Perform other programme-related tasks assigned by the Associate.
Deliverables:
Completed administrative and logistical tasks; organised program materials; updated records; and timely completion of assigned responsibilities.
Reporting Lines
Reports directly to the Associate, AISID, who is responsible for overall supervision and performance management.
Works closely with the State Coordinator and Analyst in supporting day-to-day program implementation, tracking, documentation and coordination.
Receives task-level guidance from the State Coordinator and Analyst as delegated by the Associate.
Coordinates with other AISID team members and relevant stakeholders as required to complete assigned responsibilities
Qualifications & Requirements
Education
Bachelor’s degree or equivalent qualification in Public Health, Health Sciences, Social Sciences, Development Studies, Economics, Statistics, Management or a related field.
Must have completed the National Youth Service Corps (NYSC) program.
Experience
Previous internship, volunteer or work experience in an NGO, public health, development or program environment will be an advantage.
Experience supporting meetings, trainings, field activities, data collection or administrative activities will be an advantage.
Familiarity with programme documentation, reporting or activity tracking is desirable.
Skills & Competencies
Strong organisational and administrative skills.
Good attention to detail and ability to maintain accurate records.
Good written and verbal communication skills.
Ability to organise information and manage multiple assigned tasks.
Ability to work effectively in a team and take direction from supervisors.
Willingness to learn and take direction.
Demonstrated initiative and ability to follow through on assigned tasks.
Proficiency in Microsoft Office Suite, particularly Word, Excel and PowerPoint.
Familiarity with digital data collection or tracking tools such as KoboCollect, ODK, SurveyCTO or similar platforms will be an advantage.
Professionalism, integrity and commitment to confidentiality.