Job Summary
We are seeking a reliable, organized, and detail-oriented Legal Support Clerk to assist with legal administrative activities, documentation, and liaison services. The successful candidate will support the preparation and organization of legal documents, maintain records, coordinate communication with relevant institutions, and facilitate administrative follow-up on legal matters. The ideal candidate should have proven experience as a liaison officer, excellent communication skills, strong work ethics, and the ability to handle confidential information professionally.
Key Duties & Responsibilities
Provide administrative and clerical support for legal and related office activities.
Prepare, organize, file, and maintain legal documents, correspondence, records, and reports.
Assist in submitting, collecting, and following up on documents with government offices, courts, legal institutions, and other relevant organizations.
Serve as a liaison between the organization and external institutions to facilitate communication and document processing.
Track the status of submitted documents and ensure timely follow-up on pending matters.
Maintain an organized filing system for physical and electronic records.
Schedule appointments, meetings, and other activities related to legal and administrative matters.
Handle confidential documents and information with discretion and professionalism.
Communicate with internal departments and external stakeholders to ensure the timely completion of assigned tasks.
Assist in preparing routine correspondence, reports, and other administrative documents.
Ensure that assigned tasks are completed accurately and within established deadlines.
Perform other related duties as assigned.
Educational Qualifications
Diploma in any field from a recognized institution.
Work Experience
At least two (2) years of proven and relevant post-qualification work experience as a Liaison Officer.
Experience in document processing, office administration, records management, or coordination with government and legal institutions is an advantage.
Required Skills & Competencies
Excellent communication and interpersonal skills, with a professional and positive personality.
Strong organizational and time-management skills.
High levels of work ethics, discipline, integrity, and accountability.
Good written communication and document-handling skills.
Ability to maintain confidentiality and handle sensitive information responsibly.
Good follow-up, coordination, and problem-solving skills.
Basic computer skills, including proficiency in Microsoft Word, Excel, email, and other office applications.
Ability to work independently, prioritize tasks, and meet deadlines.
Attention to detail and the ability to maintain accurate records.
Willingness to communicate and coordinate effectively with internal teams and external institutions.
Personal Attributes
Trustworthy, dependable, and well organized.
Professional in dealing with clients, officials, and colleagues.
Proactive and able to work effectively under pressure.
Committed to accuracy, confidentiality, and timely completion of assignments.