Job Summary
The Accounts Receivable and Payable Accountant is responsible for managing the organization''s incoming and outgoing financial transactions. The role ensures timely collection of receivables, accurate processing of supplier invoices, prompt payments, account reconciliations, and compliance with company policies and accounting standards. The position plays a critical role in maintaining healthy cash flow and accurate financial records.
Key Responsibilities
Accounts Receivable (AR)
Generate and issue customer invoices accurately and on time.
Monitor customer accounts and follow up on outstanding payments.
Maintain accurate records of receivables and collections.
Reconcile customer accounts and resolve discrepancies.
Prepare aging reports and analyze overdue accounts.
Coordinate with sales and operations teams regarding billing issues.
Process customer receipts and allocate payments appropriately.
Support monthly, quarterly, and annual financial closing activities.
Recommend improvements to credit control and collection processes.
Accounts Payable (AP)
Review, verify, and process supplier invoices and payment requests.
Ensure all invoices are properly approved and supported by relevant documentation.
Prepare payment schedules and process vendor payments within agreed terms.
Reconcile supplier statements and resolve discrepancies.
Maintain accurate vendor records and payment history.
Monitor outstanding payables and manage cash flow requirements.
Ensure compliance with tax regulations and withholding tax requirements where applicable.
Liaise with suppliers regarding payment queries and account issues.
General Accounting Responsibilities
Perform bank reconciliations and ledger reconciliations.
Maintain accurate accounting records in the ERP/accounting system.
Assist in preparing monthly management reports.
Support internal and external audit activities.
Ensure compliance with company policies, accounting standards, and regulatory requirements.
Assist in budgeting, forecasting, and cash flow management.
Identify process improvement opportunities within the finance function.
Educational Qualifications, Skills, and Experience
University Degree in Accounting, Finance, or a related field.
Professional certification such as ACA, ACCA, or equivalent is an added advantage.
3-5 years of experience in Accounts Receivable, Accounts Payable, or General Accounting.
Experience using ERP systems such as SAP, Oracle, Sage, Dynamics 365, QuickBooks, or similar accounting software.
Experience in reconciliation and financial reporting.
Strong understanding of accounting principles and financial controls.
Excellent analytical and numerical skills.
Advanced Microsoft Excel skills.
Attention to detail and high level of accuracy.
Strong organizational and time management skills.
Effective communication and negotiation skills.
Ability to work independently and meet deadlines.
Problem-solving and conflict-resolution skills.
High integrity and confidentiality.
Key Performance Indicators (KPIs)
Days Sales Outstanding (DSO).
Percentage of overdue receivables.
Timeliness of supplier payments.
Accuracy of reconciliations.
Number of unresolved customer/vendor disputes.
Invoice processing turnaround time.
Month-end closing accuracy and timeliness.
Compliance with internal control procedures.