Preamble
The Warehouse Administrator is responsible for providing effective administrative, documentation, record-keeping, and coordination support for the day-to-day operations of the warehouse.
The position ensures that all warehouse transactions—including receiving, storage, stock transfers, picking, issuance, dispatch, returns, and stock adjustments—are properly documented, recorded, traceable and carried out in accordance with company procedures.
Key Responsibilities
Prepareandmaintain warehousefiling system for easy retrieval of documents
Ensure every movement of stock into or out of the warehouse is supported by appropriate authorization and documentation.
Update and monitor inventory records and promptly report discrepancies between physical stock and recorded quantities.
Assist with daily, weekly, monthly and periodic stock counts.
Maintain records of damaged, defective, missing, returned, and quarantined products.
Ensure received products are properly recorded before being moved into available warehouse stock.
Prevent unauthorized stock movements by ensuring proper documentation and approval.
Verify warehouse release requests have the required authorization before products are issued.
Prepare relevant documentation for products being released to customers, sales representatives, distributors, service team or delivery personnel.
Coordinate with the Dispatch Officer and Warehouse Manager to ensure dispatch documentation corresponds with actual products being released.
Support the Warehouse Manager in ensuring compliance with warehouse safety procedures.
Ensure required safety documentation and inspection records are properly maintained.
Report unsafe practices, damaged storage facilities, fire hazards, and other workplace risks to the appropriate authority.
Minimum Requirements
OND, HND or Bachelor''s Degree in Business Administration, Accounting, Supply Chain Management, Logistics, Inventory Management, Management or a related discipline.
Minimum of
2–6years'' relevant experience in warehouse administration, inventory control, logistics or a similar position.
Experience in a manufacturing, distribution, electrical, solar energy or electronics environment will be an advantage.
Good knowledge of warehouse documentation and inventory procedures.
Ability to work with inventory management systems and Microsoft Excel.
Required Skills & Competencies:
The successful candidate should demonstrate:
Strong administrative and organizational skills
Excellent attention to detail
Inventory and stock-control knowledge
Good numerical and analytical ability
Microsoft Excel proficiency
Good record-keeping skills
Effective communication skills
Problem-solving ability
Ability to work under pressure
Ability to meet deadlines
Integrity and accountability
Confidentiality
Teamwork and interpersonal skills
Ability to identify and escalate irregularities
Ability to work independently with minimal supervision.