Job Summary
We are seeking a presentable, professional, and highly organized Secretary and Administrative Assistant to manage daily office operations and client relations. In this role, you will handle office correspondence, schedule meetings, maintain filing systems, welcome clients and visitors, and support management with administrative and clerical duties while maintaining strict confidentiality and workplace efficiency.
Key Responsibilities
Office & Administrative Support:
Organize office files, schedules, appointments, meetings, and routine daily administrative activities.
Front Desk & Customer Service:
Welcome clients, visitors, and employees in a friendly, respectful manner, serving as a professional first point of contact.
Documentation & Correspondence:
Accurately prepare, maintain, and manage company documents, reports, records, emails, and official correspondence.
Communication & Record Keeping:
Manage phone calls, email communication, and internal message routing while maintaining high confidentiality of company and employee information.
Task Management & Problem Solving:
Multitask across administrative priorities, solve routine office problems, and ensure all assigned tasks are completed on time.
Requirements & Qualifications
Educational Qualification:
Bachelor’s degree in Business Administration, Management, Secretarial Science, Office Administration, or a related field.
Work Experience
Previous experience as a Secretary, Administrative Assistant, Office Assistant, Receptionist, or in a similar administrative and customer service role.
Gender & Age Requirements:
Female applicants only; Age 35 – 40.
Computer & Technical Skills:
Good knowledge of Microsoft Word, Excel, PowerPoint, email management, and standard office applications.
Language Skills:
Good English communication; proficiency in Amharic and knowledge of other local languages is an advantage.
Core Competencies:
Neat, confident, and professional appearance; excellent time management, organization, and attention to detail; strong problem-solving, multitasking, and teamwork skills; honest, punctual, responsible, and disciplined attitude.