Job Summary
We are looking for a professional, organized, and responsible Secretary to provide administrative and clerical support to management and the organization. The successful candidate will be responsible for managing correspondence, scheduling meetings, maintaining records, handling communications, and supporting the smooth day-to-day operation of the office.
Key Responsibilities
Manage daily office correspondence, emails, phone calls, and other communications.
Schedule appointments, meetings, and other official engagements.
Prepare, format, print, scan, and organize letters, reports, documents, and presentations.
Maintain accurate and organized physical and electronic filing systems.
Receive visitors and provide professional and courteous assistance.
Take meeting minutes and follow up on assigned actions when required.
Maintain calendars, schedules, and important reminders for management.
Handle confidential documents and information with discretion.
Coordinate internal and external communication with clients, suppliers, employees, and other stakeholders.
Assist with travel arrangements, bookings, and other administrative activities.
Monitor office supplies and coordinate replenishment when necessary.
Support management and other departments with routine administrative tasks.
Perform other secretarial and administrative duties assigned by management.
Educational Requirements
Diploma or Bachelor’s degree in Secretarial Science, Office Administration, Business Administration, Management, or a related field.
Experience
Minimum of
2 years of relevant work experience
as a Secretary, Administrative Assistant, Office Assistant, or in a similar position.
Required Skills and Competencies
Excellent communication and interpersonal skills.
Good written and spoken English and Amharic.
Strong organizational and time-management skills.
Good knowledge of Microsoft Word, Excel, Outlook, and other office applications.
Professional telephone and customer service skills.
Strong attention to detail and accuracy.
Ability to maintain confidentiality and handle sensitive information.
Ability to multitask, prioritize responsibilities, and work under pressure.
Professional, presentable, punctual, and responsible.
Strong teamwork and problem-solving skills.
Gender Requirement
Female candidates only.
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