Job Summary
As the Project Officer, you will play a crucial role in supporting the Founder by managing and assisting with the day-to-day operations of various projects and Projects.
Your role will involve assisting in planning, providing project execution support, and ensuring that all initiatives align with the organisation''s vision and objectives. Your ability to support project execution, manage details, and provide guidance will be essential to the success of the organisation''s goals.
Key Responsibilities
Project Co-ordination:
Provide hands-on execution support of project activities, ensuring alignment with strategic goals and timely delivery of outcomes.
Oversee the grant application and implementation process, including identifying funding opportunities, preparing proposals, managing timelines, and ensuring compliance with donor requirements.
Monitor and evaluate projects and events using defined metrics, collecting both qualitative and quantitative data to assess impact, document learnings, and inform future planning.
Identify areas for improvement and contribute to continuous project optimisation for greater effectiveness and efficiency.
Manage relationships with key stakeholders, including partners and beneficiaries, to foster collaboration and sustain engagement.
Assist in developing and maintaining strategic partnerships that enhance the reach and impact of projects.
Project & Events Co-ordination:
Develop and implement detailed project plans, and timelines to guide execution and track performance.
Coordinate and oversee the delivery of events, workshops, and other project-related activities, ensuring smooth logistics and quality delivery.
Ensure effective volunteer and ad hoc staff management, including onboarding, scheduling, and supervision to support project delivery.
Provide hands-on support across all phases of events and projects to ensure success, troubleshoot issues, and uphold organisational standards.
Support the training, mentorship, and development of junior team members to build capacity and promote a high-performance culture.
Monitoring, Evaluation, & Learning (MEL):
Design and implement monitoring frameworks and tools to track progress, outcomes, and impact of projects and events.
Analyse data to identify trends, successes, and areas for improvement, and share findings with the team and stakeholders.
Contribute to learning processes by documenting lessons and best practices to inform future strategy and planning.
Communications & Stakeholder Engagement:
Support the development and execution of communication strategies that promote awareness of projects and initiatives.
Engage media, donors, and community stakeholders to build visibility and strengthen the organisation''s presence.
Coordinate the development of project-related content for reports, newsletters, social media, and donor communications.
Reporting & Documentation:
Prepare timely and comprehensive reports on project activities, outcomes, and annual reports for both internal use and external stakeholders.
Ensure proper documentation of all project activities and decisions to support transparency, accountability, and knowledge sharing.
Contribute to strategic planning efforts by providing evidence-based insights and recommendations derived from project monitoring.
Data Protection and Confidentiality:
Uphold strict confidentiality standards when handling all executive and personal information.
Ensure compliance with data protection regulations and internal policies.
Requirements
Interested candidates should possess a Bachelor''s Degree in a related field.
Previous experience in Project/Program management or coordination roles within NGOs or non-profit organisations.
Proficiency in Microsoft Office Suite.
Strong communication and interpersonal skills with a focus on teamwork and collaboration.
Excellent organisational abilities, attention to detail, and the capacity to manage multiple tasks simultaneously.
Professionalism, discretion, and reliability are essential qualities for this role.