Job Summary
The Project Monitoring and Reporting Officer is responsible for establishing and maintaining project monitoring and reporting systems across the company's building projects. The role involves tracking project schedules, budgets, milestones, progress, quality, and risks; preparing management reports; coordinating information across project teams; and following up on corrective actions to support effective project delivery and decision-making.
Key Responsibilities and Duties
Establish and maintain a consistent project monitoring and reporting system across the company’s building projects.
Track project schedules, milestones, deliverables, budgets, progress, quality indicators, risks, and outstanding issues.
Collect and verify progress updates from project managers, consultants, contractors, and other relevant teams.
Prepare concise weekly, monthly, and ad hoc reports for the PMO Director and senior management.
Identify delays, emerging risks, resource constraints, and coordination gaps; promptly escalate matters requiring management attention.
Follow up on agreed actions, decisions, commitments, and corrective measures, and report on their status.
Coordinate information flow between project teams and relevant corporate departments.
Support project review meetings by preparing agendas, progress summaries, action logs, and follow-up records.
Compare actual progress with approved plans and highlight variances, trends, and potential impacts.
Promote consistent use of project controls, reporting templates, and monitoring procedures across projects.
Maintain accurate, current records and dashboards for the project portfolio.
Support the PMO Director in improving project monitoring, coordination, and reporting processes.
Carry out other related duties assigned by the PMO Director.
Educational Qualifications
Bachelor’s degree in Civil Engineering, Construction Management, Project Management, Architecture, or a related field.
Work Experience
At least 8 years of relevant experience in building construction or project management, including experience coordinating or monitoring multiple projects, or working as a project manager.
At least 3 years in a supervisory, management, or project controls role.
Demonstrated understanding of construction project schedules, progress measurement, cost and risk reporting, and project documentation.
Experience in preparing management reports and following up action items across multiple teams.
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