About the Job
About Human Rights Education
Purpose of the Job:
To provide program and administrative support to ensure efficient operation of the Department, support the Director through a variety of tasks related to office organization and communication and be responsible for confidential and time sensitive materials.
Main Duties and Responsibilities:
Manage and maintain the Director’s calendar including scheduling appointments, internal/external meetings, and conference calls.
Support in the coordination of the logistics of events, workshops, training, etc.
Coordinate the Director’s and the team’s travel itineraries, flights, hotel, accommodation, rental car, and other travel needs.
Draft and edit correspondence, communications, presentations, and other documents on behalf of the Director and the team.
Produce and distribute correspondence memos, letters, faxes and forms to the respective offices
Secure appropriate signatures and track documents through the approval process on behalf of the Director and the team.
Receive phone calls and guests visiting the office.
Provide assistant and support to the director on various projects such as new employee onboarding, including calendar planning and staff communication.
Prepare agendas for meetings, briefing materials and presentations as needed to support the Director and the team.
Coordinate with warehouse team to ensure the office has sufficient supplies of stationaries
Responsible for the completion of purchase requisitions for materials, supplies, equipment, repairs and other pertinent transmittals for the Office/ Directorate.
Maintain up to date record keeping and filling system for the directorate/unit
Manage relevant staff appointments, respond to minor inquiries, and maintain up-to-date employee records.
Perform additional assignments given and delegated by the Supervisor.
About You
Qualification and Experience
Education
BA Degree or Level 4 Diploma in Management, Administration, Secretarial Science and Office Management, or related fields.
Experience
2 years of relevant experience with BA degree.
4 years of relevant experience with diploma
Experience in event management, travel and logistics is a strong plus
Other Requirements
Computer literate.
Knowledge of Amharic is required.
Knowledge of other local languages is advantageous.
Requirement Skill
Teamwork
Communication
problem solving skill