Reports To: Managing Director / CEO
Key Responsibilities
Executive Support & Administration:
Manage the MD''s schedule, schedule site visits, and prioritize urgent meetings.
Screen phone calls, inquiries, and visitors, directing them to the appropriate departments.
Draft, review, and send emails, letters, and memos on behalf of the MD.
Project Coordination:
Compile reports, project updates, and agendas for board or site meetings; take and distribute accurateminutes.
Act as the primary point of contact between the MD, project managers, engineers, subcontractors, andexternal clients.
Assist in managing construction contracts, architectural plans, and regulatory compliance documents.
Travel & Logistics:
Book flights, local transport (including cross-Lagos commutes to project sites), and hotel accommodations.
Coordinate internal corporate events, groundbreakings, or client site tours.
Financial & Expense Management:
Collect receipts, process expense reports, and manage petty cash or project-related expenditures.
Manage procurement requests for office supplies or specific administrative requirements for the MD''s office.
Qualifications & Requirements
A Bachelor''s degree in Business Administration, Secretarial Studies, or a relevant discipline.
Minimum of 3–5 years'' experience as a Personal Assistant or Executive Assistant, preferably in construction, interior design, real estate, or a related industry.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital office tools.
Familiarity with construction terminology, permitting processes, and procurement cycles is highly advantageous.
High integrity and ability to handle confidential and sensitive company data.
Excellent verbal and written communication skills.
Ability to make quick, independent decisions to resolve scheduling conflicts or project hiccups.