JOB SUMMARY
The Administrative Officer manages day-to-day office administrative functions, handles internal and external communications, and maintains company records and documentation. This role supports cross-departmental coordination, oversees office supply inventory, and prepares administrative documents using relevant business and government service platforms while upholding strict information confidentiality and organizational efficiency.
Key Responsibilities
Manage daily office administrative activities and documentation.
Prepare, organize, and maintain company records, files, and correspondence.
Handle incoming and outgoing communications, emails, and phone calls.
Assist with data entry, document preparation, printing, scanning, and filing.
Coordinate with internal departments and external parties as required.
Support the preparation and submission of administrative documents through relevant systems.
Maintain confidentiality of company and employee information.
Monitor office supplies and coordinate procurement when necessary.
Perform other administrative duties assigned by management.
Requirements
1+ years of experience in office administration or a related role.
Diploma or Degree in Business Administration, Management, or a related field is preferred.
Knowledge of Single Window systems/processes is an advantage.
Excellent command of written and spoken English.
Strong written communication skills in both Amharic and English, with experience drafting official letters, reports, and documentation.
Proficient in Microsoft Excel for data entry, record keeping, and reporting.
Strong organizational and time-management skills.
Ability to work independently and as part of a team.
Attention to detail and a professional attitude.
Preferred Skills
Administrative and document management skills.
Customer service and communication skills.
Ability to prioritize multiple tasks.
Familiarity with government or business online service platforms is an advantage.