About the Job
Generic Responsibilities
Ensure compliance with NRC policies, guidelines and standards.
Specific technical responsibility for implementation of the support functions
Provide specific technical support and capacity building towards support staff.
Monitor the progress of team activities and ensure they are implemented according to standards.
Implement complex systems and procedures in line with NRC policies, SOP’s, and handbooks.
Line management of Rakhine Logistics team
Compliance with and adherence to NRC policies, guidance and handbooks and donor/auditor requirements
Responsible for ensuring quality support to project implementation effectively and efficiently.
Ensure proper filing of all logistics documents and the implementation of SSD Policy (Securing Support Documents) including programme reconciliation of deliverables.
Responsible for technical capacity building of NRC North response Logistics staffs
Specific Responsibilities
Ensure the NRC asset list is up to date and accurate at both area and field level.
Oversee all logistical procedures are followed by the projects.
Check all logistic procurement documents before signature to ensure they are in line with NRC regulation and with donor's regulation Record personal location tracking for both national and international, leave records.
Check all logistic-related contracts are in line with NRC guidelines and procedures.
Ensure that transparency and accountability are always met within our procurement procedures and within logistic procedures.
Setup Suppliers Pre-qualification, Long Term Agreement (LTA) or Framework Agreement (FWA) in area and field level as required and feasible
Schedule and ensure preventive and repair maintenance of NRC owned and right to you access vehicles.
Manage vehicle movement plans.
Supervise warehouse management of the Area Office and Field Offices.
Complete reconciliation of fuel use and other stock items when required.
Respond fully to spot checks on transactions and have a particular responsibility towards maintaining transparency and accountability within logistics and procurement.
Ensure quality and cost efficiency for procurements at area and field level.
Prepare and submit logistic related reports in line with donor’s requirement in timely manner. Assist Logistic manager in preparing reports for donors and audit purpose when required.
Regular field visits for logistics compliance spot check and to provide necessary trainings.
Lead logistics team ensuring quality supports to project implementation analyzing all logistical supports and data, monitoring all support functions and prepare appropriate reports for same. Develop and maintain a database of records to ensure smooth delivery for all projects as per the procurement plan.
Ensure proper filing of all logistics documents in all offices as well as on NRC’s cloud-based filing tree storage system O365
Other additional task assigned by line manager.
About You
Generic professional competencies:
Minimum 2 years of experience of logistics and supply chain in humanitarian sectors
Bachelor Degree in logistics or supply chain management
Previous experience from working in complex and volatile contexts
Documented results related humanitarian logistics management and supply chain system
Local context knowledge of private & public services network
Sufficient in English language proficiency in both written and verbal
Context/Specific skills, knowledge and experience:
Initiative/Innovative skills and sufficient ICT knowledge
Ability of contextual skills, analytical skills and problem solving skills
Organizational management skills and efficiency of handling multi-tasks
Excellent communication, presentation and interpersonal skills
Ability to work under pressure, independently and with limited supervision
Knowledge on standard safety and security concerns, local contexts, and geographic locations
Behavioural Competencies
Planning and delivering results through others
Managing resources to optimize results
Empowering and building trust
Performing and prioritizing well under pressure
Communicating with impact and respect
Handling insecure environments
Requirement Skill
Logistics, Supply Chain Management