Job Summary
The Logistics Assistant supports logistics, administration, fleet management, warehouse and asset management, and basic HR-related administrative activities for the Border Security Programme in Yabelo.
Key Responsibilities
Logistics and Fleet Management – 55%
Coordinate day-to-day logistics for programme activities.
Arrange transportation, accommodation, supplies, travel, visitors, and programme activities.
Maintain fleet and vehicle records, logbooks, driver documentation, fuel records, maintenance schedules, and accident reports.
Support basic procurement processes and supplier follow-up.
Maintain logistics trackers and records.
Promote compliance, accountability, and value for money.
Administration – 20%
Support office facilities, leases, utilities, communications, travel, accommodation, meetings, workshops, and visitors.
Maintain administrative records and filing systems.
Support basic HR administration, including staff records, onboarding, attendance, and travel documentation.
Maintain confidentiality of administrative information.
Warehouse and Asset Management – 25%
Receive, store, issue, and document programme supplies and materials.
Maintain stock records, bin cards, physical counts, and distribution documentation.
Maintain asset records, tagging, assignments, transfers, handovers, and disposals.
Report missing, damaged, or obsolete assets.
Maintain documentation required for audits and programme accountability.
Qualifications and Experience
Bachelor’s degree in Logistics, Supply Chain Management, Procurement, Business Administration, Management, or a related field. Equivalent relevant education and experience may be considered.
At least
3 years of progressively responsible experience
in logistics, operations, administration, or supply chain management, preferably with an INGO.
Practical experience with fleet, assets, warehouse, and office administration.
Knowledge of logistics documentation, donor compliance, segregation of duties, accountability, and value for money.
Experience with FCDO or similarly regulated programmes is an advantage.
Strong organization, record management, tracking, and multitasking skills.
Good computer skills, particularly Microsoft Excel, Word, Outlook, and basic operational reporting.
Good written and spoken English and Amharic.
Additional Ethiopian languages relevant to the programme location are an advantage.
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