Job Summary
Implements control processes to minimize risk and theft. Drafts control processes and makes recommendations for improvement.
Works with all departments to ensure potential risk and controls are being implemented appropriately.
Job Functions
Inventory Management & Control:
Perform periodic and surprise checks on raw materials, work-in-progress, finished goods, packaging materials and other inventories to ensure their existence, accuracy and proper safeguarding.
Monitor inventory movements and verify that receipts, issues, transfers and dispatches are properly authorised, documented and accurately recorded in the Tally system.
Participate in periodic stock counts and independently reconcile physical inventory with system records.
Investigate inventory variances, damages, losses and unusual movements and prepare reports for the Internal Control Manager.
Monitor controls designed to minimise inventory losses, theft, pilferage, wastage and unauthorised movements.
Verify the accuracy of supporting documents for finished goods dispatched from the warehouse, including sales invoices and delivery notes.
Review and monitor controls over rejected, damaged, obsolete and slow-moving inventory.
Raw Materials, Packaging Materials & Production Controls:
Perform control checks over the receipt of raw materials, packaging materials and other production inputs to ensure that quantities received agree with approved purchase orders, goods received notes and other relevant documentation.
Verify that raw materials have undergone the required Quality Assurance testing and approval before being released for production, in accordance with established procedures.
Monitor the process for the rejection, return and disposal of non-conforming raw materials to ensure appropriate documentation and authorisation.
Perform periodic checks over the movement and consumption of raw materials in the production process.
Monitor compliance with approved material requisition, issuance and production reporting procedures.
Review and report unusual material consumption, wastage and production variances.
Conduct control checks to ensure that finished goods produced are properly recorded and transferred to the warehouse.
Process & Internal Control Review:
Assist the Internal Control Manager in conducting periodic reviews of operational, financial and administrative processes to identify control gaps, process inefficiencies and potential risks.
Perform periodic control testing and document the results, exceptions and report same to the Internal Control Manager.
Assist the Internal Control Manager in the design and implementation of appropriate controls, taking into consideration operational risks and business requirements.
Follow up on agreed management action plans and monitor the implementation of corrective actions arising from control reviews and internal audits in operations
Compliance & Risk:
Escalate significant control failures, suspected fraud, theft, losses or other irregularities through the appropriate reporting channels.
Support the implementation of risk mitigation measures and monitor their effectiveness.