Job Summary
This position is responsible for the overall management, administration, and quality implementation of ongoing emergency and recovery projects at Food for the Hungry Ethiopia (FH Ethiopia). Working closely with the Programs Director, the role provides managerial and technical support to field emergency staff and implementing partners, ensures compliance with donor requirements and humanitarian standards, and strengthens program quality, accountability, and impact. The position also supports resource mobilization through assessments, proposal development, networking, fundraising, and donor relationship management, while ensuring alignment with FH strategic objectives and global Relief and Humanitarian Assistance (RHA) policies and guidelines.
Key Responsibilities and Accountabilities
Key Result #1: Oversight of Humanitarian Projects
Oversee and directly support the implementation of emergency and recovery projects under the assigned portfolio, ensuring compliance with donor requirements, alignment with the FH Ethiopia Country Strategy, and adherence to Core Humanitarian Standards.
Coordinate and direct project planning processes to ensure integration across projects, clear understanding of goals, objectives, and intermediate results, and engagement of key stakeholders.
Work with Emergency Response Managers and Coordinators to ensure complete, timely, and accurate project documentation, including annual financial and narrative reports.
Guide Monitoring, Evaluation, and Learning (MEL) staff and emergency response teams in actively monitoring and evaluating projects, reviewing progress and beneficiary feedback, identifying corrective actions, documenting lessons learned, and making adjustments to improve program quality and effectiveness.
Provide general oversight and guidance on effective project cycle management.
Lead the establishment of agreements and protocols with technical partners, including relevant government line offices, for emergency and recovery projects.
Support Emergency Response Managers and Coordinators working on WFP, DRA, UNFPA, and other emerging donor-funded projects.
Ensure the preparation and timely submission of quality project reports in the required formats.
Support the Programs Director in partner capacity assessments and development, particularly for projects implemented through partners.
Maintain effective communication with support departments to strengthen functional collaboration.
Key Result #2: Staff and Financial Management
Ensure effective utilization of project budgets and resources through regular monitoring and budget revisions as needed for Emergency and Recovery (E&R) projects. Monitor cash flow, cash forecast timing, and liquidation report preparation in coordination with the Finance Department.
Ensure budgets and activity plans for E&R projects are developed based on approved annual resource allocations and specific donor requirements.
Provide budgetary oversight and supervision to ensure planned activities, outputs, and impacts are achieved throughout each project's lifecycle.
Lead and manage staff by clarifying humanitarian program strategies, plans, and priorities; providing supervision, guidance, and mentoring; encouraging teamwork and inclusiveness; and building team spirit through regular meetings and activities.
Provide management support to direct reports in supervising their teams and implementing objectives, work plans, and budgets.
Provide spiritual leadership support to direct reports and other staff where appropriate.
Contribute to developing and modeling a team culture characterized by shared vision, commitment, and mutual accountability, reflecting FH's Heartbeat.
Support and participate in staff recruitment, induction, and training as required.
Key Result #3: Quality Assurance
Ensure project implementation follows Gantt charts and that financial resources are used appropriately, with progress monitored against project goals.
Ensure project implementation responds to changing needs and priorities of impact groups, promoting better results, learning, empowerment, and sustainability. Develop standard quality guidelines for input provision, training, reporting, and planning in collaboration with E&R Managers, Coordinators, and field teams.
Ensure project impacts, challenges encountered, and proposed solutions are identified and documented for future reference.
Work with E&R Managers and Coordinators to ensure long-term and short-term project objectives remain on track and meet expected results and minimum humanitarian principles and standards.
Create structured opportunities for staff learning and creativity. Ensure appropriate internal and external evaluations and reviews are conducted, recommendations are implemented, and lessons learned are shared across the wider team to support continuous improvement.
Key Result #4: Other Activities
Serve as the Country Office focal person for training, development, and deployment readiness of the country Emergency Response Team.
Assist the Programs Director in managing humanitarian emergency projects and perform other duties as assigned. In the absence of the Deputy and Director, serve as the primary delegate to assume their responsibilities.
Support the Programs Director in providing strategic direction for the implementation of Ethiopia's humanitarian programs and promoting program integration in line with the Response and Recovery Plan, corporate strategy, Heartbeat, and humanitarian guidelines and policies.
Promote coordination and effective working relationships between E&R Managers and Coordinators and support department staff to maximize synergy, impact, influence, and program scale-up.
Develop sound working relationships with relevant regional and national government bodies on matters related to E&R projects.
Education and Experience
Education
Master's degree in Project Management, Disaster Management, Rural Development, or another field relevant to emergency, recovery, and development.
Experience
Ten (10) years of work experience with an international non-governmental organization (INGO) or another international organization in a relevant field, preferably at the managerial level, or an equivalent combination of education and experience.
Job Level Specifications
Commitment to responding to human suffering and full agreement with FH's Christian foundation and beliefs as expressed in its Heartbeat Values and Golden Circle.
Excellent English writing skills, with a demonstrated ability to review plans and reports against donor requirements and standards.
Computer literacy, particularly in Microsoft Office applications.
Training in Core Humanitarian Principles and Conflict Sensitivity.
Strong interpersonal skills and emotional maturity.
Cross-cultural sensitivity and the ability to work effectively under pressure.
Ability to manage diverse and dynamic responsibilities independently, proactively solve problems, suggest viable solutions, and advance organizational goals and objectives.
A proven track record in managing emergency, recovery, and development projects.
Distinguishing Competencies
Highly developed leadership, influencing, and communication skills, with demonstrated capability in building relationships at all levels.
Proven budget management experience and experience implementing and working within corporate structures, policies, and practices.
Safeguarding Policy
Food for the Hungry Ethiopia (FH Ethiopia) is committed to conducting its programs and operations in a manner that ensures the safety of all beneficiaries. FH proactively maintains an environment that prevents and deters actions or omissions that put beneficiaries, including children and the most vulnerable, at risk. All personnel are expected to conduct themselves in accordance with this commitment and obligation. Any violation of this policy may result in termination.
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