Job Summary
To preserve the Company's employee information and data by safekeeping of permanent records and historically valuable documents.
Key Responsibilities
Organizes archival records and develops classification systems to facilitate access to archival materials.
Acquires and processes new archival materials and maintain records of document.
Receives, stores, issues, and returns file catalog cards according to system used.
Checks items in and out of archival and removes outdated items in consultation with the manager.
Provides reference services and assistance for users needing archival materials.
Prepares archival records, such as document descriptions, to allow easy access to information.
Sequentially files all documents in the employee's Official Personnel Record (OPR) folder and file in appropriate cabinet.
Maintains the secrecy of information availed to him/her.
Authenticates and appraises historical documents and archival materials.
Preserve records, documents, and objects, copying records to film, disk, or computer formats as necessary.
Performs other duties assigned by the immediate supervisor.
Required Qualifications
Education: Diploma or Bachelor's Degree in Human Resource Management, Secretarial and Office Management, Management, or a related field.
Experience: Minimum of 2 years of relevant work experience in HR records management, document control, filing and archiving.
Required Skills and Competencies
Good record-keeping, filing, and document archiving skills.
Attention to detail and accuracy.
Basic computer skills, including Microsoft Word and Excel.
Good organizational and time-management skills.
Ability to maintain confidentiality of employee records.
Good communication and interpersonal skills.
Ability to manage both physical and electronic documents.
Strong sense of responsibility and integrity.
Attention to detail & aesthetics
Documentation & Reporting
Attention to detail when handling documents
Filing & Documentation
Documentation & Record Management