Job Summary
We are seeking a detail-oriented and organized HR Assistant to support the effective administration of employee records, documentation, onboarding, and general HR processes.
The ideal candidate should have strong administrative skills, attention to detail, and the ability to maintain accurate and confidential employee information.
Key Responsibilities
Maintain accurate and up-to-date employee personnel files, both physical and electronic.
Prepare employment letters, confirmation letters, warning letters, memos, queries, and other HR correspondence.
Maintain and update the staff database, including employee details, positions, departments, resumption dates, and employment status.
Ensure all HR documents are properly filed and easily accessible.
Monitor staff documentation and follow up on outstanding employee records.
Assist with the onboarding of newly employed staff.
Ensure new employees complete all required HR documentation before or upon resumption.
Coordinate staff orientation and introduction to company policies and procedures.
Assist with issuing staff ID cards, uniforms, and other company property where applicable.
Maintain records of employee probation periods and notify the HR Manager when employees are due for confirmation or performance review.
Provide general administrative support to the HR team as required.
Maintain confidentiality of employee information and HR records at all times.
Requirements
B.Sc./HND in Human Resources, Business Administration, Industrial Relations, or a related field.
1–3 years of relevant HR/Admin experience.
Good knowledge of HR documentation and personnel administration.
Proficiency in Microsoft Office, particularly Word and Excel.
Strong organizational and record-keeping skills.
Excellent communication and interpersonal skills.
High level of confidentiality, accuracy, and attention to detail.
Ability to manage multiple tasks and meet deadlines.