Job Summary
The HR and Admin Officer contributes to the mission of Medical Teams International (MTI) by providing day-to-day human resources and administrative support to the Afar Field Office in Ethiopia. The role helps ensure effective program implementation and supports the delivery of quality healthcare services to refugees, internally displaced people, and host communities. Key responsibilities include recruitment, staff onboarding, personnel records management, contract administration, employee relations, and general office administration. The position also supports safeguarding, accountability, and compliance with MTI policies and procedures.
Key Duties and Responsibilities
Assist in advertising and disseminating local job vacancies through all available networks.
Coordinate recruitment processes for new staff and manage their induction into the organization.
Assist in conducting reference and background checks on potential candidates.
Prepare appointment letters and employment contracts for staff and contractors.
Maintain, update, and track personnel records and HR databases.
Serve as an administrative liaison between the Afar Field Office and the Addis Ababa office.
Assist with disciplinary cases, ensuring they are handled in accordance with MTI policies and applicable legal requirements.
Provide support and translation services within the office when needed.
Act as the main point of contact for HR-related issues at the Afar Field Office and ensure timely submission of HR documents to MTI Addis Ababa.
Ensure that all locally recruited staff and volunteers have valid contracts.
Support general administrative tasks required to ensure timely, efficient, and effective program implementation in Afar.
Demonstrate commitment to the values, mission, and principles of Medical Teams International.
Assist the logistics team with travel, hotel, and flight arrangements for staff in transit, as required.
Support the integration of accountability into program implementation, monitoring and evaluation, recruitment, staff onboarding, training, performance management, partnership agreements, and reporting.
Promote the safeguarding of program participants and employees by fostering awareness and upholding MTI’s Code of Conduct, Protection from Sexual Exploitation and Abuse (PSEA) policy, Child and Vulnerable Adult Protection policy, and harassment-free workplace policies.
Remain alert and responsive to child and adult safeguarding risks, develop relevant safeguarding knowledge and skills, understand applicable policies and procedures, and conduct oneself in accordance with safeguarding standards and behavioral expectations.
Education, Licenses, and Certifications
Bachelor’s degree in Human Resource Management, Management, or an equivalent field.
Experience
At least three (3) years of experience in human resources administration.
Experience using Microsoft Excel.
Proficiency in written and spoken English; knowledge of Amharic is desirable.
Experience working with international non-governmental organizations (INGOs) is an added advantage.
Knowledge, Skills, and Abilities
Understanding of cultural differences and the ability to work effectively in multicultural environments.
Knowledge of basic data management and data consolidation.
Familiarity with administrative processes and organizational systems.
Skills
Coaching and teaching skills.
Strong administrative skills.
Planning and organizational skills.
Mentoring skills.
Proficiency in Microsoft Excel and personnel record management.
Effective communication and interpersonal skills.
Abilities
Self-motivated, with a strong desire to serve others.
Able to establish relationships easily and work effectively as part of a team.
Flexible and adaptable under changing conditions.
Able to work effectively under basic field working conditions.
Culturally aware and able to adapt to different environments.
Able to manage stress effectively.
Confident in applying professional skills and knowledge.
Proactive and capable of taking initiative.
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