About the Job
PANA DM TRADING PLC
Job Vacancy: HR & Administration Manager
Position: HR & Administration Manager
Location: Bulga/ Tulefa Factory
Employment Type: Full-Time
Reports To: General Manager / Managing Director
Job Summary
PANA DM Trading PLC is looking for a competent and experienced HR & Administration Manager to lead the company’s human resources, administration, employee relations, and workplace support functions across its business operations.
The successful candidate will ensure effective workforce management, compliance with Ethiopian labor requirements, proper HR documentation, employee development, disciplined administrative systems, and a professional working environment.
Key Responsibilities
Human Resources Management
Develop and implement HR policies, procedures, and systems.
Manage recruitment, selection, onboarding, and employee placement.
Maintain accurate and confidential personnel records.
Prepare employment contracts, job descriptions, HR letters, and related documentation.
Manage employee attendance, leave, overtime, and personnel movements.
Coordinate performance appraisal and employee development programs.
Identify staffing needs and support workforce planning.
Handle employee grievances, disciplinary matters, and conflict resolution.
Ensure proper employee separation, clearance, and exit procedures.
Payroll & Employee Benefits
Coordinate monthly payroll preparation with Finance.
Verify attendance, overtime, leave, allowances, deductions, and other payroll inputs.
Maintain employee salary and benefit records.
Ensure proper documentation for statutory deductions and employee-related obligations.
Coordinate employee benefits, insurance, and other staff welfare matters.
Administration
Manage day-to-day administrative operations.
Supervise office support staff, cleaners, guards, drivers, and other administrative personnel where applicable.
Coordinate office and facility requirements.
Manage company vehicles, transportation, accommodation, utilities, and other administrative services.
Maintain proper administrative records and filing systems.
Coordinate procurement and distribution of office supplies and administrative materials.
Support factory and branch administrative requirements.
Employee Relations & Workplace Discipline
Promote a professional, respectful, and productive workplace.
Ensure consistent application of company policies and procedures.
Investigate workplace complaints and disciplinary cases.
Maintain proper disciplinary records and documentation.
Advise management on employee-related matters.
Compliance
Ensure HR and administrative practices comply with applicable Ethiopian labor laws and regulations.
Maintain required employee records and statutory documentation.
Coordinate with relevant government offices when necessary.
Ensure company HR policies are regularly reviewed and updated.
HR Planning & Reporting
Prepare regular HR and administration reports for management.
Monitor headcount, turnover, absenteeism, overtime, leave, and other HR indicators.
Prepare annual HR plans and budgets.
Provide management with HR-related analysis and recommendations.
About You
Qualifications
Bachelor’s degree in Human Resources Management, Business Administration, Management, or a related field.
Additional HR certification or postgraduate qualification is an advantage.
Minimum 5 years of relevant HR and administration experience, preferably in a manufacturing, trading, or multi-business organization.
Strong knowledge of Ethiopian labor and employment practices.
Experience managing both office and factory/workforce environments is highly desirable.
Required Skills
Strong leadership and people-management skills.
Excellent communication and interpersonal skills.
Strong problem-solving and conflict-resolution abilities.
Good knowledge of HR policies, procedures, and employment documentation.
Strong organizational and record-keeping skills.
Good Microsoft Office/Excel skills.
Ability to maintain confidentiality and handle sensitive employee information.
Ability to work under pressure and manage multiple priorities.
Requirement Skill
Teamwork
Communication
Leadership
problem solving skill
Human Resource Management, Management, Business Administration,