The Role
Job Title: Grants Manager
Location: Bangui, Central African Republic
Position Type: International or national position
Contract Type and Duration: 12-month renewable fixed-term contract, subject to a probationary period.
Reporting Line: Regional Director
Supervision: The role has no line-management responsibilities but will work closely with Support Services and Programme teams.
Salary and Leave: 3200-3600EUR before tax. 33 days of annual leave to include all public and religious holidays
Roles and Responsibilities:
Under the supervision of the designated Regional Director and in close collaboration with the Country Managers, Regional Head of MEAL, and Programme Development Manager, the Grants Manager will be responsible for the following key areas:
Grants Management and Compliance
- Maintain oversight of donor contracts and grant agreements throughout the grant lifecycle.
- Develop and maintain a grants and compliance tracker; communicate obligations, responsibilities and deadlines; coordinate follow-up with Programme, Finance, MEAL and partner teams; maintain complete records; and escalate significant risks, gaps or delays to the appropriate managers.
- Coordinate grant requirements at project kick-off, review and closeout, ensuring that staff understand approved plans, budgets, deliverables, compliance obligations and deadlines.
- Support Project Managers to monitor implementation, prepare and track justified amendment requests, manage authorised donor communication, complete closeout requirements and document lessons for future programme design.
- Proactively identify potential donor compliance issues, and work with the team to develop appropriate and timely responses.
Donor Reporting and Information Management
- Together with the Regional Head of MEAL, lead the donor reporting process, maintaining a clear reporting calendar and coordinating timely inputs from Programme, Finance, MEAL and other teams.
- Develop and maintain appropriate templates for reporting and other donor documentation requirements.
- Review narrative and financial reports for accuracy, consistency, evidence, compliance and alignment with approved plans and results frameworks; secure required approvals; follow up on gaps or delays; archive final submissions and supporting evidence; and guide colleagues on donor reporting standards.
- Establish and maintain an organised system for managing grant-related documentation throughout the grant lifecycle.
- Ensure that grant agreements, approved proposals, budgets, amendments, donor reports, correspondence, monitoring reports, evaluations, and closeout documents are properly filed and archived in designated organisational systems.
- Conduct periodic reviews of project files to verify the completeness, accuracy, and accessibility of grant documentation.
- Coordinate with Project Managers and relevant colleagues to ensure that project documentation is uploaded and maintained in accordance with organisational procedures.
Communication, Donor Engagement, and Visibility
- Coordinate with Programme and Communications colleagues to identify achievements, results and lessons for donor briefings, success stories, case studies and other communication products.
- Ensure that all materials meet donor visibility requirements and Concordis standards for safeguarding, confidentiality and approval, and maintain an accessible record of key donor communications and products.
Capacity Building and Internal Coordination
- Provide practical guidance to Project Managers and Programme, Finance and MEAL colleagues on grants management, donor compliance, proposal development and reporting.
- Promote consistent systems and standards across the regional programme, address implementation or capacity gaps, share good practice and lessons, and maintain effective coordination with Country Managers, the Regional Director and relevant UK colleagues.
Safeguarding, Conduct and Confidentiality
- Comply with Concordis safeguarding, anti-fraud, anti-corruption, conflict-of-interest and code-of-conduct requirements.
- Maintain strict confidentiality regarding staff, financial, supplier and organisational information.
- Immediately report safeguarding, fraud, corruption, exploitation, abuse or other serious concerns through the appropriate reporting mechanisms.
- Ensure administrative and logistical arrangements support safe and dignified participation of staff and programme participants.
Other Duties and Responsibilities
- Contribute to the continuous improvement of grants management systems, tools, and procedures to strengthen efficiency, accountability, transparency, and compliance across the regional programme.
- Support the Regional Director, Country Managers, and Programme Development Manager in other grant-related activities that contribute to effective programme implementation, resource mobilisation, and organisational development.
- Perform other duties reasonably assigned by the Line Manager that are consistent with the objectives and scope of the position.
- Ensure a comprehensive and timely handover of outstanding responsibilities, grant documentation, reporting deadlines, contractual obligations, and pending actions before the end of the assignment.
Required Qualifications and Competencies
1. Education and Qualifications
- Bachelor or Master’s degree in International Development, International Cooperation, Economics, Social Sciences, Project Management, or another relevant field.
- Additional professional training or certifications in grants management, project cycle management, fundraising, compliance, or donor reporting will be an advantage.
- Professional qualifications in accounting, finance, or related fields will be an asset.
2. Professional Experience
- At least four (4) years of relevant professional experience in international cooperation, international development, humanitarian assistance, or peacebuilding programmes.
- At least three (3) years of demonstrated experience in grants management or a similar position.
- Proven experience independently coordinating proposal development, donor reporting, and grant compliance processes, including consolidating contributions from multiple stakeholders.
- Demonstrated experience working with institutional donors. Experience implementing European Union funded interventions is an advantage.
- Experience managing grants throughout the project cycle, including proposal development, contract management, reporting, grant amendments, compliance monitoring, and closeout.
- Experience preparing and reviewing narrative reports, financial reporting packages, proposals, budgets, and supporting documentation.
- Experience coordinating with Programme, Finance, Monitoring, Evaluation, Accountability and Learning (MEAL), and other support teams to ensure compliance with donor requirements.
- Previous experience working in conflict-affected, fragile, or complex operating environments will be an asset.
3. Technical Competencies and Knowledge
- Strong knowledge of institutional donor regulations, contractual requirements, proposal development procedures, reporting standards, and compliance frameworks.
- Demonstrated ability to coordinate complex proposal development and donor reporting processes, ensuring quality, consistency, and timely submission.
- Good understanding of project cycle management, grant administration, budget monitoring, risk management, and donor compliance.
- Strong analytical, organisational, planning, and coordination skills, with attention to detail and the ability to manage multiple deadlines and competing priorities.
- Advanced practical knowledge of Microsoft Office applications, particularly Excel, Word, and Outlook, as well as online collaboration and document management tools such as SharePoint.
- Excellent writing, editing, reviewing, and information consolidation skills, particularly for donor proposals, narrative reports, and institutional communications.
- Ability to work independently while coordinating effectively with multidisciplinary and geographically dispersed teams.
4. Languages
- English: Fluency in written and spoken English, with excellent report-writing, editing, and communication skills.
- French: Fluency in written and spoken French, with excellent report-writing, editing, and communication skills.
5. Key Stakeholders
Internal Stakeholders
- Regional Director.
- Country Managers.
- Programme Development Manager.
- Project Managers and Programme teams across Cameroon, Chad, CAR, and Darfur in Sudan.
- Finance and Support Services teams.
- Monitoring, Evaluation, Accountability and Learning (MEAL) team.
- Communications teams.
- UK Team
External Stakeholders
- Institutional donors, including the European Union (EU) and other current or potential funding partners.
- Implementing partners and local organisations.
- External auditors and other relevant compliance or verification bodies.
- Other relevant stakeholders involved in programme implementation, donor coordination, and resource mobilisation.