About the Organization
CIFA is an international NGO with over 40 years of commitment in protecting the most vulnerable children and youth. Working in Ethiopia for over 20 years, CIFA supports the access to primary and secondary education, especially for girls; it fights against the worst forms of discrimination and supports women's economic empowerment. With this approach, CIFA currently works in Addis Ababa, Dire Dawa City Administration, Amhara (South Wollo), Hareri and Oromia Region.
Job Summary
In the framework of the ''Second Life'' project, under the supervision of the Country administrator, CIFA is looking for 1 Finance Officer Maternity Cover in Addis Ababa.
The Second Life project aims to strengthen solid waste management (SWM), circular economy approaches, and socio-economic inclusion through coordinated technical, institutional, and community-based actions in Dire Dawa. The project is implemented through a multi-disciplinary team and in close coordination with the Addis Ababa City Administration, local authorities, and partners.
The Finance Officer is responsible for managing all financial, administrative, and human resources (HR) activities of the project. Working under the direct supervision and guidance of the Expat Country Administrator, the Finance Officer ensures high-quality financial management, strict compliance with CIFA and donor guidelines, robust internal controls, and efficient administrative support for smooth project implementation.
Duration Contract: Five month
Key Responsibilities
Daily Financial & Accounting Operations
Accounting Systems: Manage and update monthly transaction lists for all projects in CIFA's designated financial software (including Peachtree, NPS, and Square).
Daily Transaction Management: Oversee daily accounting functions, including the timely recording of transactions, accounts receivable, and accounts payable.
Payroll & Obligation Settlement: Manage the monthly payroll process and ensure the punctual payment of monthly bills, taxes, statutory deductions, and other financial obligations in compliance with national laws.
Staff Advances: Follow up on the timely and proper settlement of operational advances and floats issued to project staff.
Procurement Support: Assist with preparing, reviewing, and processing Purchase Requisitions (PRs), Purchase Orders (POs), and Payment Requests to support project teams during peak operational periods.
Activity Payments: Review Activity Terms of Reference (ToRs) and facilitate the timely payment of per diems, transportation costs, and other workshop- or training-related expenses.
Cash Management, Budgeting, and Internal Controls
Financial Planning: Plan, implement, and maintain financial systems in accordance with the CIFA Finance Manual and donor requirements.
Cash Flow Management: Prepare and monitor accurate cash flow forecasts to ensure timely funding of project activities.
Petty Cash Control: Implement and monitor strict procedures for petty cash and safe custody of cash.
Banking Relations: Maintain collaborative and effective relationships with banks, and ensure the timely collection, verification, and filing of bank advice and statements.
Reporting, Audits, and Archiving
Financial Reporting: Prepare accurate and timely monthly financial reports, expenditure tracking by project/cost center, and monthly project financial progress reports. Submit these to the Country Office and Head Office for review.
Reconciliations: Perform regular reconciliations of general ledger accounts, bank statements, and project expenditures.
Audit Preparation: Compile comprehensive financial documentation, schedules, and reconciliations for annual organizational audits and project-specific audits.
Documentation & Archiving: Organize, scan, archive, and maintain both physical and electronic copies of all financial records, receipts, and supporting vouchers in strict compliance with CIFA and donor documentation standards.
Required Qualifications
Education
Bachelor's Degree in Accounting, Finance, or a closely related field.
Experience
At least 4 years of relevant professional experience in finance and accounting.
Minimum of 4 years of proven experience working with international NGOs (INGOs) or humanitarian organizations.
Technical Skills
Strong financial and accounting technical skills.
Demonstrated proficiency using accounting software, particularly Peachtree, NPS, and SQUARE.
Highly computer literate, with advanced proficiency in MS Excel and MS Word.
Languages
Excellent written and verbal communication skills in English.
Excellent written and verbal communication skills in Amharic.
Required Skills and Competencies
Strong interpersonal, empathetic, and communication skills; ability to work independently and collaboratively within a team.
Excellent organizational, prioritization, and problem-solving skills under tight deadlines.
Demonstrated commitment to confidentiality, professional integrity, and respect for project beneficiaries.
High degree of flexibility and composure when working under pressure.
Proven ability to establish and maintain positive relationships with local government representatives and community partners.
Good communication and teamwork.