About the Job
Purpose of the Job:
To implement good office management system that supports CEO Day today activates in most effective way; Coordinate all duties related CEO office.
Main duties and responsibilities:
Assisting the CEO on his daily responsibilities: meetings, appointments, filtering of mails, writing of reports and mails, etc…
Analyzing and resolving office administrative and procedural problems.
Organizing own work, coordinating projects, setting priorities, meeting deadlines and following up on assignments with a minimum of direction.
Make working environment /office and meeting rooms/ convenient and attractive.
Update his/her professional carrier in discussion with his immediate supervisor
Perform all activities with in short period of time and cost saving method.
Providing office administrative support in the areas of procurement, budgeting, report preparation and staff communication.
Manage CEO priorities including sorting physical and electronic mail addressed to the CEO and flagging those of priority to CEO’s attention.
Manage the CEO’s calendar and schedules, and assist in prioritizing meetings and assignments, and keep CEO informed.
Prepare correspondence and memos on behalf of the CEO and dispatch them to the relevant parts as necessary.
Arrange meetings involving the CEO by sending invitations for meetings on behalf of the CEO and ensuring coordination of facilities and resources required for conducting meetings.
Book conferences, seminars and events on behalf of the CEO.
Prepare budget for the CEO’s office.
Prepare drafts of external communications and reports for the CEO.
Follow up plan execution issued by the CEO and report progresses.
Maintain effective filing system by organizing documents and correspondences and ensure their safety.
Arrange travel, visas and accommodation for the CEO, and when required, travel with the CEO to take notes or dictation at meetings or to provide general assistance during presentations.
Provide high quality and professional office hospitality to visitors and handle incoming calls on behalf of the CEO.
Ensure the procurement of stationeries for the CEO’s office.
Ensure that in office refreshment facility is at its standard and hygiene is well maintained.
Regularly review local and international newspapers, journals, magazines and other appropriate media and identify and highlight relevant reports and findings to CEO’s attention.
Perform other duties as assigned by the CEO.
About You
Qualification
TVET level IV or BA degree with 6 or 4years relevant experience.
Requirement Skill
Adaptability
Desired Skill
Adaptability