About the Job
Main duties and responsibilities
Under the general direction and supervision of the Chief Executive Officer, maintain the diary and arrange the Chief Executive Officer appointments as necessary. Type and print reports, memos, minutes, letters etc. and routine correspondence from dictation or written sources. Screen and respond to all incoming telephone calls and take action as appropriate. Receive incoming letters and submit to the Chief Executive Officer; Maintain confidential executive records and important documents, Avoid unauthorized disclosure of information or decisions, distribute letters/any other material to concerned bodies as directed by the Chief Executive Officer.
Specific duties & responsibilities
Perform daily secretarial & office administrative matters.
Maintain the diary and arrange the Chief Executive Officer appointments as necessary.
Type and print reports, memos, minutes, letters etc. and routine correspondence from dictation or written sources.
Screen and respond to all incoming telephone calls and take action as appropriate.
Receive incoming letters and submit to the Chief Executive Officer; distribute letters/any other material to concerned bodies as directed by the Chief Executive Officer.
Draft routine correspondence for approval and signature by the Chief Executive Officer.
File all documents and maintain the office filing system and all personnel records.
Follow up of the implementation of the routine decisions made by the Chief Executive Officer.
Organize & make arrangements for weekly, monthly and other periodic meetings in the Chief Executive Officer office
Operate standard office equipment such as Computers, photocopiers, Fax’s, etc.
Oversee the maintenance of secretarial standards throughout the company and contribute to the training of other secretaries.
Maintain and use stationary materials economically.
Perform other related duties as assigned.
About You
Education
BA/ in Secretarial Science and Office Management
Work Experience
: 6 Years and/or above Related Experience
Requirement Skill
Time management
Customer Servce orienation
Office Administrator, Office Assistant,
Excellent written and verbal communication skills.
communication, and MS Office skills; commitment
Excellent communication and interpersonal skills.
Documentation & Record Management