Our Client, a reputable travel management and destination services company with established operations in ticketing, visa support, holiday packages, protocol services, corporate travel and customer service delivery, is seeking a professional, discreet and highly organised
Executive Assistant to the MD/CEO
.
The successful candidate will provide high-level administrative, scheduling, correspondence, meeting, documentation, digital office and follow-up support to the Managing Director/Chief Executive Officer.
The role requires someone who is well-spoken, proactive, technology-competent, detail-oriented and able to manage confidential information professionally.
Key Responsibilities
Manage the MD/CEO’s calendar, appointments, meetings and daily schedule.
Coordinate internal and external meetings.
Prepare meeting agendas, meeting packs, reminders, notes and action points.
Take accurate meeting notes or minutes where required.
Track follow-up actions and pending matters.
Draft, format and proofread emails, letters, memos, reports and presentations.
Screen and prioritise calls, messages, emails and requests requiring the MD/CEO’s attention.
Organise documents, records, correspondence and executive office files.
Maintain digital filing systems and confidential records.
Follow up with staff, clients, vendors and external contacts on assigned matters.
Support executive travel, protocol and logistics arrangements where required.
Use office tools, calendar tools, meeting platforms and task trackers effectively.
Handle confidential business, staff, client and management information with discretion.
Key Requirements
First degree or HND in Business Administration, Secretarial Administration, Office Management, Mass Communication, English, Humanities, Social Sciences or a related field.
Minimum of 3 to 5 years’ relevant experience as an Executive Assistant, Personal Assistant, Administrative Officer, Office Manager, Executive Secretary or similar role.
Experience supporting a CEO, Managing Director, Executive Director or senior executive will be an advantage.
Excellent written and verbal communication skills.
Strong organisation, scheduling, follow-up and document management skills.
Good knowledge of Microsoft Office, especially Word, Excel and PowerPoint.
Good knowledge of Google Workspace, including Gmail, Google Calendar, Google Docs, Google Sheets and Google Drive.
Ability to use meeting platforms such as Zoom, Google Meet or Microsoft Teams.
Ability to use task management or tracker tools such as Trello, Asana, Monday.com, Notion or similar tools will be an advantage.
High level of confidentiality, discretion and professional judgement.
Must be calm, proactive, detail-oriented and able to work under pressure.
Salary:
₦300,000 monthly gross