About Us
Mission for Essential Drugs and Supplies (MEDS) is a faith-based health solutions provider founded by an ecumenical partnership of the Kenya Conference of Catholic Bishops (KCCB) and the Christian Health Association of Kenya (CHAK). The Organization’s core mandate is providing access to quality health products and technologies through Supply Chain, Quality Assurance and Health Systems Strengthening services. MEDS was established in 1986 and serves clients spread throughout Kenya, other regions in Africa and beyond.
Project Summary
MEDS is implementing the Dawa za Ubora Project, funded by the United States Government (USG) through the U.S. Department of State (DoS) under the President’s Emergency Plan for AIDS Relief (PEPFAR) and other Global Health Programs, running until June 2028. Under this mandate, MEDS provides efficient, reliable, and accountable supply chain management services for the warehousing and distribution of health commodities across all 47 counties in Kenya, supporting the prevention, treatment and management of communicable diseases and other health priorities.
About the Role
Dawa za Ubora Project is seeking an Emergency Response Logistics Coordinator (Consultant) to provide technical and operational supply chain support for the Ebola Virus Disease (EVD) Emergency Response initiative.
The Consultant will coordinate the warehousing, and distribution of critical medical supplies and therapeutic products for Dawa za Ubora’s EVD Emergency Response. The incumbent will support the rapid acquisition and compliant distribution of temperature-sensitive pharmaceuticals, personal protective equipment (PPE), and other approved emergency commodities to designated treatment centres and frontline healthcare facilities.
Key Responsibilities
Supply chain and distribution coordination
- Coordinate the timely mobilization, pre-positioning, and dispatch of approved EVD medical countermeasures, therapeutics, diagnostic kits, PPE, and other emergency commodities.
- Monitor cold-chain requirements and coordinate validated storage and transport arrangements to preserve the integrity of temperature-sensitive products.
- Track shipments and last-mile deliveries to ensure emergency supplies reach designated treatment centres and healthcare facilities within agreed timelines.
- Escalate transport delays, capacity constraints, and other supply chain risks to the designated supervisor and response focal persons.
- Support coordination of acquisitions (including In-Kind Donations), transportation and distribution activities for emergency medical commodities and humanitarian supplies.
- Coordinate with vendors, logistics providers, local authorities, and internal stakeholders to facilitate timely and efficient movement of supplies.
- Support logistics coordination and identify issues that may affect the availability or delivery of critical supplies.
Warehouse and inventory oversight
- Monitor stock levels of EVD response kits, PPEs, medical consumables, and specialized equipment to support continuity of supply.
- Coordinate demand forecasting, replenishment planning, and inventory management in liaison with contracted warehouse and programme teams.
- Support implementation of approved quality-control standards, good storage and distribution practices, and manufacturer requirements.
- Monitor stock readiness, expiry management, and allocation of emergency supplies; escalate shortages, near-expiry items, and quality concerns for timely action.
Compliance, documentation and stakeholder coordination
- Liaise with relevant Ministry of Health officials, regulatory focal persons, customs representatives, humanitarian partners, and response teams to support timely clearance and delivery of emergency commodities.
- Maintain accurate documentation for shipments, regulatory requirements, compliance certifications, and chain-of-custody records.
- Collaborate with field, warehouse, transport, and quality assurance teams to identify logistical bottlenecks and implement approved corrective actions.
- Prepare and share timely logistics reports, including, stock status, dispatch status, delivery performance, and emerging risks.
Expected Outputs
During the consultancy period, the consultant is expected to contribute and deliver the following:
- Supply chain and logistics status updates covering procurement, shipment, transportation, inventory, distribution activities, key challenges, risks, and recommended actions.
- Ongoing supply movement and logistics documentation to support visibility and coordination of response activities.
- Risk and contingency recommendations addressing significant supply chain, transportation, access, and operational risks as needed.
- Final supply chain and logistics summary documenting activities completed, key achievements, challenges, risks addressed, outstanding issues, and recommendations for ongoing response operations
Detailed deliverables, timelines, and performance expectations will be agreed upon with the consultant and documented as part of the consultancy engagement.
Duration of Assignment: Approximately 3 months
Required Qualifications
Education and experience
- Minimum, Bachelor’s degree in Supply Chain Management, Humanitarian Logistics, Public Health, Business Administration, Bachelor of Commerce, Operations management or a related field. Masters’s degree Preferred.
- Relevant specialized Level 4 (and equivalent operational-tier) supply chain certifications such CPSP-K, APICS CPIM, APICS CLTD, CILT, CIPS, CHL, MLP (Medical Logistics in Pandemics & Outbreaks).
- Minimum of 3 years’ experience in logistics, supply chain management, humanitarian response, emergency response, or public health programmes.
- Demonstrated experience in medical supply chains, pharmaceutical distribution, or cold-chain logistics emergency, disaster response, or other fast-paced operational environments preferred. Experience coordinating warehouse, transport, and distribution activities in emergency or health programmes.
- Experience working with donors, government agencies, United Nations agencies, or humanitarian logistics partners.
- Prior experience in EVD, cholera, COVID-19, or other infectious disease emergency response.
Preferred Skills and competencies
- Working knowledge of medical supply chain procedures, good distribution practices, and cold-chain management.
- Familiarity with import, export, customs, and regulatory documentation requirements for health commodities.
- Proficiency in inventory management systems, supply chain tracking tools, and Microsoft Office applications.
- Strong organizational, problem-solving, communication, and stakeholder-coordination skills.
- Strong organizational, problem-solving, and stakeholder coordination skills.
Preferred Attributes
- Ability to work independently under pressure and effectively manage multiple priorities in a rapidly changing environment.
- Familiarity with Kenya’s health supply chain system, Ministry of Health structures, and humanitarian coordination mechanisms.
- Willingness to travel to response locations and work outside normal working hours when required.
If you fit the profile of this position, please submit your application providing the following MANDATORY requirement:
i. Detailed CV stating your current or previous positions, expected salary, telephone number, Availability and email address
ii. Academic Certificate
iii. Copy of National Identity Card
iv. Copy of KRA PIN
The final consultancy fee will be determined by Dawa za Ubora based on the scope of services, qualifications, and experience of the selected consultant.