The Danish Refugee Council (DRC) is one of the world’s leading humanitarian NGOs, working in more than 40 countries to provide appropriate assistance and protection to refugees, asylum seekers, internally displaced persons, returnees, people on the move, and vulnerable local populations and host communities. Currently, as part of the emergency response to the earthquake, DRC is seeking a highly qualified Consortium Grants Officer based in Caracas, Venezuela.
About the Job:
DRC manages its operations in Venezuela under the direction of the country office in Caracas and three field offices located in the states of Sucre, Apure, and Zulia. DRC Venezuela implements activities related to protection monitoring, legal assistance, individual protection assistance for people with specific needs (PWSN), information sessions for people of concern (PoC), human trafficking prevention, and food security.
As part of the emergency response to the earthquake that occurred in June 2026, DRC is opening a new implementation office in Caracas, separate from the country office, to address the needs of affected populations. To this end, DRC is seeking a: The Consortium Grants Officer is responsible for supporting the effective grants and contract management of DRC-led or DRC-supported consortium projects in Venezuela, in accordance with donor requirements, consortium agreements and DRC policies and procedures.
The overall purpose of the role:
The Consortium Grants Officer is responsible for supporting the effective grants and contract management of DRC-led or DRC-supported consortium projects in Venezuela, in accordance with donor requirements, consortium agreements and DRC policies and procedures.
The position coordinates grants-management processes across consortium members, including proposal development, contracting, donor compliance, reporting, amendments, information management and grant closure. The Consortium Grants Officer ensures that all consortium members understand and comply with contractual obligations, internal deadlines, reporting requirements, visibility provisions and agreed consortium procedures.
The position supports the consolidation and quality assurance of consortium proposals, reports, budgets and contractual documentation. It also monitors grant-related risks, follows up on partner deliverables and facilitates communication between DRC, consortium members and relevant internal departments.
The Consortium Grants Officer reports to the Head of Programme and collaborates closely with the HOP, Head of Support Services, Finance, MEAL, Technical Coordinators, Area Managers, Supply Chain, consortium partners, Regional Office and Headquarters on all grants and donor-compliance matters related to the consortium portfolio.
Responsibilities:
Consortium Grants Management and Administration
- Support the effective management of DRC’s consortium grants throughout the full project cycle, from opportunity identification and proposal development to grant closure.
- Maintain a comprehensive overview of all active and prospective consortium grants, including contractual requirements, implementation periods, reporting deadlines, amendments and partner deliverables.
- Develop and maintain a consolidated consortium grants tracker covering donor deadlines, internal deadlines, partner submissions, agreement status, reporting requirements, modifications and close-out actions.
- Coordinate and facilitate consortium grant kick-off, opening, review and closing meetings.
- Prepare agendas, presentations, minutes, action trackers and follow-up documentation for consortium grants-management meetings.
- Ensure that grant-related roles, responsibilities, internal deadlines and approval processes are clearly communicated to consortium members and relevant DRC departments.
- Monitor progress against grant-management timelines and follow up with consortium members and internal teams on outstanding actions.
- Ensure that DRC’s Grants Management Card in Dynamics and relevant internal documentation systems, including SharePoint, are complete, accurate and regularly updated.
- Ensure high-quality and consistent project and grant data across DRC systems, partner trackers and consortium documentation.
- Coordinate with Regional Office and Headquarters grants focal points to resolve data-quality, compliance or contractual issues.
- Maintain complete and accessible grant files, including signed agreements, amendments, donor correspondence, reports, approvals and supporting documentation.
- Support the Head of Programme in identifying grants-management risks and coordinating timely mitigation measures.
Consortium Agreements and Contract Management
- Support the preparation, review, processing and filing of consortium agreements, sub-grant agreements, partner contracts, Memoranda of Understanding and amendments.
- Ensure consistency between the donor agreement, consortium agreement, partner sub-agreements, approved proposal, budget and results framework.
- Verify that consortium and partner agreements clearly define roles, responsibilities, budgets, deliverables, reporting requirements, compliance obligations and decision-making processes.
- Conduct initial quality control of donor and partner contracts before signature.
- Coordinate contract reviews with Finance, MEAL, Programme, Supply Chain, Legal, Regional Office and Headquarters when required.
- Facilitate the internal review, approval and signature of grant agreements, consortium agreements and partner sub-agreements.
- Maintain an updated agreement tracker covering signature status, contract periods, amendments, reporting obligations and outstanding contractual actions.
- Ensure that relevant DRC teams and consortium members receive and understand signed agreements and subsequent contractual changes.
- Support the Head of Programme in interpreting contractual clauses and addressing questions raised by consortium members.
- Coordinate the preparation of contractual documentation related to changes in implementation arrangements, partner responsibilities, budgets or deliverables.
- Ensure that contractual records and approvals are documented and filed in accordance with DRC requirements.
- Provide advice on DRC’s Grants Management Volume, donor requirements and consortium compliance processes in coordination with relevant Regional Office and Headquarters focal points.
- Translate donor requirements into practical guidance, checklists, timelines and templates for consortium members.
- Develop and maintain compliance checklists for each consortium grant.
- Ensure that contractual obligations and reporting deadlines are known and followed by Programme, MEAL, Finance, Operations and consortium members.
- Identify potential compliance gaps, contractual risks and delays affecting consortium deliverables.
- Raise significant grants-management and compliance risks with the Head of Programme and relevant Senior Management Team members.
- Coordinate the development and monitoring of risk mitigation and corrective action plans.
- Troubleshoot gaps affecting the consortium’s ability to meet contractual deliverables within the agreed timeframe and budget.
- Seek advice from Regional Office or Headquarters on potential solutions when contractual or compliance issues cannot be resolved at country level.
- Support follow-up on donor monitoring findings, audit recommendations, compliance reviews and management action plans.
- Ensure that donor branding, communication and visibility requirements are reflected in implementation plans and monitored across consortium members.
- Participate in DRC grants communities of practice and relevant internal meetings to remain informed about grants-management best practices and changes in donor regulations.
Contract Amendments and Grant Modifications
- Coordinate the preparation of consortium grant amendments, including cost extensions, no-cost extensions, budget revisions, results-framework revisions and changes to implementation arrangements.
- Maintain an overview of implementation changes that may require prior donor approval, notification or internal documentation.
- Coordinate inputs from consortium members, Programme, Finance, MEAL, Technical Coordinators and Support Services for modification requests.
- Review proposed modifications for consistency with donor regulations, contractual obligations and overall consortium objectives.
- Consolidate and edit modification requests and supporting documentation before submission to the Head of Programme.
- Ensure that all required internal approvals are obtained before contractual changes are submitted to the donor.
- Track donor feedback, clarification requests and approvals related to grant modifications.
- Communicate approved changes to consortium members and relevant DRC departments.
- Ensure that approved amendments are incorporated into updated workplans, budgets, results frameworks, reporting tools and partner agreements.
Donor Compliance and Quality Assurance
- Act as the operational focal point for donor compliance and contract-management requirements related to consortium grants.
- Ensure that DRC teams and consortium members understand donor regulations, contractual obligations, reporting requirements, visibility provisions and eligible-cost requirements.
- Provide advice on DRC’s Grants Management Volume, donor requirements and consortium compliance processes in coordination with relevant Regional Office and Headquarters focal points.
- Translate donor requirements into practical guidance, checklists, timelines and templates for consortium members.
- Develop and maintain compliance checklists for each consortium grant.
- Ensure that contractual obligations and reporting deadlines are known and followed by Programme, MEAL, Finance, Operations and consortium members.
- Identify potential compliance gaps, contractual risks and delays affecting consortium deliverables. -...