Miyamoto International ("Miyamoto") is a global engineering and disaster management firm that delivers expert solutions to sustain industries and safeguard communities worldwide. The Global Disaster Risk Management (GDRM) Group manages a portfolio of humanitarian, disaster response, reconstruction, resilience, and international development programs funded by institutional donors. As Miyamoto expands its programming, the organization seeks to strengthen and standardize its grants and awards management systems to ensure full compliance with applicable donor requirements.
We are seeking a dedicated Compliance Specialist (Consultant) to support a full compliance review of existing tools, templates and guides and update existing toolkits for current and future programs.
Position Title: Compliance Specialist (Consultant)
Period of Performance: o/a November 23, 2026 - December 23, 2026
Location: Remote
Reports To: Sr Princial, Global Disaster Risk Management (GDRM) Group
Objective
The objective of this consultancy is to conduct a comprehensive compliance review of Miyamoto's existing grants management, subaward management, procurement, finance, and project administration templates, tools, and procedures to ensure alignment with regulatory requirements federal assistance programs. The consultant will identify compliance gaps, recommend improvements, and update or develop standardized templates and guidance documents to support effective award management across current and future federally funded programs.
Scope of Services
1. Compliance Assessment
- Review existing Miyamoto templates, forms, checklists, and guidance documents related to:
- Prime award management
- Subaward management
- Procurement and vendor selection
- Grant file documentation
- Partner due diligence
- Assess alignment with:
- U.S. Department of State award requirements
- 2 CFR 200 Uniform Guidance
- Federal subaward management requirements
- Audit and record-retention requirements
- Procurement standards applicable to federal assistance awards
2. Gap Analysis and Recommendations
- Conduct a formal gap analysis of existing organizational compliance systems.
- Identify areas of noncompliance, inconsistency, or elevated organizational risk.
- Recommend practical corrective actions and system improvements.
- Develop a prioritized implementation roadmap for compliance strengthening.
3. Template and Toolkit Development
Review, revise, and standardize key organizational templates, including as applicable:
Subaward agreements
Subrecipient monitoring plans
Risk assessment tools
Due diligence questionnaires
Cost-reimbursement documentation
Procurement justifications
Sole-source memoranda
Consultant agreements
Grant file checklists
Monitoring visit reports
Compliance review checklists
Closeout documentation packages
4. Internal Controls and Processes
Assess current internal controls related to grant administration and compliance oversight.
Recommend process improvements to strengthen accountability and documentation.
5. Advisory Support
Provide technical advice to Miyamoto regarding compliance risks and mitigation measures.
Respond to staff questions regarding federal assistance requirements during the review period.
Support interpretation of donor compliance requirements when requested.
Deliverables: The consultant will provide the following deliverables during the period of performance:
Compliance Review Report Comprehensive assessment of existing templates, forms, policies, procedures, and tools related to grant management, subaward management, procurement, consultant management, monitoring, and award administration. The report will identify areas of alignment with USG requirements, 2 CFR 200 Uniform Guidance, and federal assistance regulations, as well as any compliance gaps requiring corrective action.
Estimated Deadline 5 working days for review, 2 days for reporting
Revised Compliance Toolkit Review, revise, and standardize existing templates and supporting documentation related to award management, including subaward agreements, subrecipient monitoring tools, due diligence questionnaires, risk assessment tools, procurement documentation, compliance checklists, grant file management tools, and closeout documentation. Updated templates will incorporate federal compliance requirements and best practices.
Estimated Deadline 10 working days for revision
Qualifications and Experience
Education:
Bachelor's degree required.
Advanced degree in law, public administration, international development, business administration, compliance, finance, or related field preferred.
Experience:
Minimum 7 years of experience managing compliance, grants, contracts, cooperative agreements, or awards funded by U.S. Government agencies.
Demonstrated experience supporting U.S. Department of State, USAID, or other federal assistance programs.
Experience conducting compliance reviews and institutional capacity assessments.
Experience developing policies, procedures, templates, and operational guidance.
Knowledge/Skills:
Expert knowledge of 2 CFR 200 Uniform Guidance.
Familiarity with Department of State assistance awards and grants management requirements.
Knowledge of subrecipient management, procurement standards, and audit requirements.
Understanding of donor-funded humanitarian and international development programs.
Strong analytical and organizational abilities.
Exceptional policy and technical writing skills.
Ability to translate regulatory requirements into practical operational tools.
Strong attention to detail.
Languages
Professional fluency in English required.
Spanish proficiency preferred.