Job Summary
The Compensation and Benefits Officer will be responsible for managing payroll preparation, employee attendance, time management, compensation, benefits, leave administration, and related human resource processes. The role involves ensuring accurate and timely payroll processing for different categories of employees, administering employee benefits and incentive payments, maintaining HR records, monitoring attendance and leave balances, and preparing manpower and expense reports. The successful candidate will also ensure compliance with organizational policies, procedures, and applicable employment regulations.
Roles and Responsibilities
Collect attendance reports from attendance machines for payroll preparation.
Follow all changes related to shifts, working hours, rates, and working dates.
Encode approved overtime into the system and check whether it has been uploaded correctly.
Prepare payroll for permanent, daily, piece-rate, and contract employees; check payments for outsourced company production workers and loading and unloading workers; and prepare final termination payments.
Answer employee questions about leave balances, medical benefits, taxes, insurance deductions, and other compensation and benefits-related requests.
Oversee employee attendance across all work units.
Collect daily, weekly, or monthly timesheets.
Collect and prepare overtime payments for employees.
Receive transport fee requests and encode them into the system.
Prepare payments for terminated employees.
Assist in salary administration programs by reviewing wage and salary changes for compliance with policy, calculating incentive programs, and communicating relevant information.
Handle Human Resource modules for employee personal data, personal profiles, leave management, and other HR processes.
Administer time management and payroll administration.
Perform other related duties as assigned.
Prepare and execute communications regarding compensation increases, incentive payments, and recognition awards.
Calculate and process incentive payments and input recognition awards.
Follow up on, update, and maintain employee leave records, including annual, sick, maternity, and paternity leave, in a timely manner.
Prepare monthly, semi-annual, and annual leave balance reports and send them to departments to support leave scheduling and follow-up on the clearing of accrued leave.
Follow up on employee absences and, when an employee is absent or late for consecutive days, prepare an announcement requesting the necessary legal documentation or termination letter.
If an employee does not have sufficient annual leave and takes more than five days of unpaid leave, write a letter suspending the employee's rights and obligations in accordance with the collective agreement. If the employee returns to work, prepare a reinstatement letter.
Prepare monthly, quarterly, half-yearly, and annual summaries of expenses and manpower.
Review time-off balances and determine whether they are correct; if discrepancies are identified, contact the appropriate parties to resolve them.
Interpret procedure and policy manuals and other reference materials to support decision-making in compensation and benefits administration.
Requirements
Education
BA Degree in Human Resources Management, Management, Business Administration, or other related fields of study.
Work Experience
A minimum of 5 experience respectively in Compensation & benefit management, and/or other related activities out of which two years in senior or equivalent capacity.
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