About the Job
Key Responsibilities
Documentation & Compliance:
Prepare, verify, and process export shipping documents (commercial invoices, packing lists, certificates of origin, quality certificates).
Process online export applications and certificates through designated national platforms (such as the Single Window system or via local trade and agriculture bodies).
Liaise with regulatory agencies including the Ethiopian Coffee and Tea Authority, the Ministry of Trade, the Ministry of Agriculture, and the Chamber of Commerce.
Logistics & Shipping Coordination:
Coordinate with freight forwarders, shipping lines, and transport/logistics providers to book cargo and track shipments.
Monitor stock movements, warehouse tallying, and cargo packing/clearing in collaboration with the store and QC teams.
Banking & Payment Follow-Up:
Track export payment collections, letter of credit (LC) openings, and bank advice notifications.
Assist in submitting required paperwork to commercial banks to finalize foreign exchange and export proceeds.
Administrative & Communication Support:
Maintain up-to-date physical and digital filing systems for all shipment records, contracts, and correspondence.
Respond to routine inquiries from international buyers, agents, and internal departments.
Prepare periodic (weekly/monthly) export status reports for management.
About You
Education
Bachelor’s Degree in Logistics, Supply Chain Management, Business Administration, Economics, International Trade, or a related field (or equivalent diploma with relevant experience).
Experience
1 to 3+ years of administrative or documentation experience, ideally within agricultural or coffee export operations.
Knowledge & Skills:
Familiarity with local export regulations, customs procedures, and banking/shipping terms (Incoterms).
Strong attention to detail for error-free document preparation.
Proficiency in Microsoft Office Suite (Excel, Word) and digital communication tools.
Good interpersonal, communication, and follow-up skills.
Requirement Skill
Decision-making skills
Communication
Attention to detail
Analytical thinking and problem-solving skills.