About the Job
Main duties and responsibilities
Under the general direction and supervision of the Board Chairman, maintain the diary and arrange board of director’s appointments as necessary. Type and print reports, memos, minutes, letters etc. and routine correspondence from dictation or written sources. Screen and respond to all incoming telephone calls and take action as appropriate. Receive incoming letters and submit to the board of directors; distribute letters/any other material to concerned bodies as directed by the board of directors, documentation of shareholders document and follow up the necessary process and procured related with Ethiopian Authentication and Registration Office.
- Specific duties & responsibilities
Perform daily secretarial & office administrative matters.
Maintain the diary and arrange board of director’s appointments as necessary.
Type and print reports, memos, minutes, letters etc. and routine correspondence from dictation or written sources.
Organizing and keeping minutes, managing shares
Organizing meeting of shareholders and members of the board of directors
Screen and respond to all incoming telephone calls and take action as appropriate.
Receive incoming letters and submit to the board of directors; distribute letters/any other material to concerned bodies as directed by the board of directors.
Draft routine correspondence for approval and signature by the board of directors.
File all documents and maintain the office filing system and all personnel records.
Follow up of the implementation of the routine decisions made by the board of directors.
Organize & make arrangements for weekly, monthly and other periodic meetings in the board of directors office
Operate standard office equipment such as Computers, photocopiers, Fax’s, etc.
Oversee the maintenance of secretarial standards throughout the company and contribute to the training of other secretaries.
Documentation and registration of BTSC Shareholders documents.
Follow the necessary process and procedure in relation with document Authentication and registration at Ethiopian Document Authentication and Registration Office.
Maintain and use stationary materials economically.
Perform other related duties as assigned.
About You
Education
BA in Secretarial Science and Office Management
LLM/LLB in Law
- Work Experience
4 Years for LLM, LLB and Secretarial Science 6 Years Related Experience
Requirement Skill
Time management
Familiarity with Ethiopian commercial law, labor law, and regulatory frameworks
High discipline and integrity
Attention to detail when handling documents
Excellent communication and interpersonal skills.
LLM/LLB, in the following fields: Law, International Low, Business law
Experience working closely with government institutions
Documentation & Record Management