Job Description
We are seeking a proactive, organized, and detail-oriented Administrative & HR Support Officer to provide administrative and HR support while ensuring the smooth day-to-day running of the office.
The successful candidate will also manage front desk operations and serve as the first point of contact for visitors, clients, and other stakeholders.
Key Responsibilities
Welcome and attend to visitors in a friendly and professional manner.
Manage incoming calls, emails, correspondence, and general enquiries, directing them to the appropriate personnel.
Provide administrative and HR support, including record keeping, employee documentation, filing, and document management.
Assist with recruitment activities, including reviewing applications, scheduling interviews, communicating with candidates, and maintaining recruitment records.
Support employee onboarding, attendance, leave administration, and other routine HR processes.
Coordinate office procurement by sourcing and purchasing approved office supplies and consumables.
Monitor inventory levels and ensure timely replenishment of office materials.
Oversee office and facility maintenance by reporting and following up on maintenance issues with vendors and service providers.
Schedule appointments, meetings, and other office activities where required.
Assist with preparing reports, correspondence, HR documents, and other administrative documents.
Maintain an organized, clean, and professional reception and office environment.
Support other administrative, HR, and operational tasks as assigned.
Requirements
Minimum of two (2) year experience in a receptionist, administrative, or similar role.
Excellent written and spoken English.
Strong communication and interpersonal skills.
Good organizational and time-management abilities.
Proficiency in Microsoft Office (Word, Excel, Outlook) and other basic office applications.
Ability to multitask, prioritize work, and pay close attention to detail.