About the Job
Greets, receives, and directs all visitors, including employees, clients, and external stakeholders, in a professional and courteous manner.
Types, formats, and edits reports, correspondence, presentations, and other routine and periodic documents.
Manages, organizes, and maintains physical and electronic files, records, and confidential documents of the team in accordance with record-keeping standards.
Facilitates office logistics and administrative support services, including stationery, office supplies, and basic equipment follow-up for the team.
Organizes and coordinates directorate and team meetings, prepares agendas, takes minutes, and prepares and circulates meeting reports and action points.
Receives, records, screens, and distributes incoming and outgoing correspondence in accordance with established procedures.
Drafts routine letters, memos, and internal communications and ensures their timely distribution upon approval and instruction.
Follows up on outgoing correspondence to ensure timely dispatch and proper delivery to intended recipients.
Registers, tracks, and files all outgoing and incoming letters and correspondence, maintaining accurate logs and proper filing systems.
Produces, reproduces, and distributes correspondence, memos, letters, reports, study documents, and other official materials.
Provides administrative assistance and guidance to visitors and staff and directs them to the appropriate officers or units.
Develops, updates, and maintains an efficient filing and document-tracking system to ensure easy retrieval and data integrity.
Supports basic data entry, record updating, and compilation of administrative information for reports and reference purposes.
Ensures confidentiality and proper handling of sensitive documents and information.
Performs other related administrative duties as assigned by the supervisor
About You
Diploma in Secretarial Science, Office Administration, Customer Service Management, or a related fields
No prior work experience and Coc Level IV is mandatory
Age shall not exceed 40 years
Requirement Skill
Effective communication and sociability
Client Follow-up & Communication
communication, and MS Office skills; commitment
Desired Skill
- Creativity
Ability to coordinate multiple tasks and work under pressure.