Job Summary
The position is responsible for providing administrative and secretarial support to ensure the smooth and efficient operation of the office. The role involves handling correspondence and documentation, maintaining records, coordinating office activities, assisting with scheduling and communication, and supporting day-to-day administrative functions. The ideal candidate should have strong organizational, communication, and time-management skills, with relevant educational qualifications and practical experience in administrative or secretarial activities.
Education & Experience Requirements
Option 1: Bachelor''s Degree
BA Degree in Management, Business Management, Business Administration, Management Information Systems, Accounting, Accounting Information Systems, or any other business-related field of study.
Minimum of one (1) year of experience in administrative or secretarial activities.
OR
Option 2: Diploma / Level III or IV
Minimum of College Diploma, 10+3, Level III, or Level IV Certificate in Secretarial Science & Office Management, Customer Contact & Secretarial Operations, Secretarial Science, or any other business-related field of study.
Minimum of three (3) years of experience in administrative or secretarial activities.
Key Responsibilities
Provide general administrative and secretarial support to the office.
Prepare, organize, and maintain office documents, records, and correspondence.
Receive and respond to telephone calls, emails, visitors, and routine inquiries in a professional manner.
Assist with scheduling meetings, appointments, and other office activities.
Maintain proper filing and documentation systems, both physical and electronic.
Prepare letters, reports, minutes, memos, and other administrative documents as required.
Support day-to-day office coordination and administrative operations.
Maintain confidentiality of sensitive information and organizational documents.
Required Skills and Competencies
Strong administrative and organizational skills.
Good written and verbal communication skills.
Good computer literacy and proficiency in Microsoft Office applications.
Strong time-management and multitasking abilities.
Attention to detail and accuracy in handling documents and records.
Professional attitude and interpersonal skills.
Ability to work independently and as part of a team.
Ability to handle confidential information with discretion.
Age Requirement
Applicants must be between 18 and 35 years old.
Application Requirements
Applicants are required to bring the following original documents and one copy of each when applying:
8th-grade certificate or birth certificate.
Work experience certificate.
Degree or diploma certificate.
One recent photograph.
Ideal Candidate
The ideal candidate should have relevant academic qualifications and practical experience in administrative or secretarial work, demonstrate professionalism and attention to detail, and be capable of efficiently managing multiple administrative tasks while maintaining effective communication with colleagues, clients, and other stakeholders.