Job Summary
Responsible for maintaining quality and efficient administrative, communication, and logistical support services. The role oversees front-desk reception, travel coordination, petty cash management, storekeeping, asset register maintenance, and routine correspondence to ensure smooth daily operations across the office.
Key Responsibilities
Communications & Correspondence:
Manage incoming and outgoing calls, emails, faxes, and official parcel deliveries via DHL, the Post Office, or couriers; oversee monthly communication allowances for staff.
Reception & Administrative Support:
Greet guests and visitors, assist team members with administrative forms and policies, and coordinate travel arrangements, hotel bookings, and meeting room reservations in line with organizational travel policy.
Finance & Petty Cash Management:
Maintain the petty cash fund, ensure timely replenishments, and process expense payment and miscellaneous forms.
Storekeeping & Asset Management:
Inspect received purchase items, maintain updated bin and stock cards, manage the fixed asset register book, and oversee clearance processes for terminating employees.
Office Logistics:
Coordinate vehicle arrangements with the senior driver, maintain sanitary and refreshment stock levels, and update staff and client contact directories.
Educational Qualification & Experience Requirements
Education
Bachelor''s degree in Business Administration or a related field.
Experience
Minimum of 2 years of relevant professional experience in office administration, petty cash handling, and storekeeping.
Required Skills & Competencies
Fluent in both English and Amharic with high cultural awareness and exceptional customer service delivery.
Computer literacy including email management, scanning, word processing, Google Drive, Skype, and QuickBooks.
Required Skill Tags:
Customer Relationship Management (CRM), Microsoft Office Pack (Word, Excel, Access, Publisher, Outlook, PowerPoint), and basic knowledge of user interface communication.
Desired Skill Tags:
Communication, problem-solving, event planning and coordination, asset tracking, and petty cash administration.
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