Job Summary
The Admin Officer will be responsible for the day-to-day administrative running of the office.
This role is primarily administrative in nature, covering record-keeping, correspondence, office coordination, procurement support, and facility/logistics management, with additional support on processes such as documentation.
The ideal candidate is highly organized, dependable, and comfortable managing multiple administrative tasks with minimal supervision.
Key Responsibilities
Oversee general office administration, including facility upkeep, office supplies, and vendor coordination.
Manage incoming and outgoing correspondence, mails, and courier dispatches.
Maintain proper filing systems (physical and digital) for company and personnel records.
Support procurement processes, including sourcing, tracking orders, and managing supply inventory.
Coordinate logistics for meetings, staff movement, and company events.
Ensure proper documentation and record-keeping for company assets and administrative transactions.
Draft and process routine correspondence, memos, and administrative letters.
Liaise with external vendors, service providers, and regulatory offices as required.
Ensure the office environment complies with basic health, safety, and housekeeping standards.
Perform any other administrative duties assigned by supervisors or management.
Requirements
Minimum of B.Sc. in Business Administration, Office Management, Public Administration, or a related field.
Minimum of 3 years'' solid experience in an administrative role (mandatory).
Strong organizational and multitasking skills.
Proficiency in Microsoft Office (Word, Excel, Outlook).
Excellent written and verbal communication skills.
High level of discretion in handling confidential information.
Strong attention to detail and record-keeping accuracy.
Ability to work independently and manage competing priorities.
Skills & Competencies
Office administration and coordination
Records and file management
Procurement and vendor liaison
Correspondence and documentation
Time management
Communication and interpersonal skills
Problem-solving
Confidentiality and professionalism
Proficiency in Microsoft Office Suite
Benefits
Competitive salary
Pension contribution in line with statutory requirements
Health and safety support
Continuous training and career development opportunities
Paid leave in accordance with company policy
Performance-based career growth opportunities