Job Summary
We are looking for a responsible, organised and computer literate Admin Officer to support the smooth day to day administration of a filling station.
The ideal candidate should have previous experience in administration, preferably within a filling station, retail, fuel station or other fast paced operational environment.
You should be comfortable handling records, documentation, staff related matters and basic computer based administrative tasks.
Key Responsibilities
Handle the day to day administrative activities of the filling station.
Maintain accurate records of sales, expenses, stock movements, staff attendance and other station activities.
Prepare and organise daily, weekly and monthly administrative reports.
Enter and update information using Microsoft Excel, Word and other relevant computer applications.
Maintain proper filing and documentation of station records.
Monitor office supplies and administrative materials and ensure timely replenishment.
Assist with staff attendance, schedules and other routine administrative matters.
Receive, record and properly organise invoices, receipts and other documents.
Liaise with the station manager, accountants, suppliers and other relevant personnel when required.
Support the Station Manager with general administrative and operational duties.
Ensure that station records are properly maintained and readily available when required.
Maintain confidentiality and exercise good judgment when handling company information.
Requirements
OND, HND or Bachelor''s degree in Business Administration, Management, Accounting or a related field is an advantage.
Minimum of 2 years of experience in an administrative role or a similar position.
Previous experience in a filling station, retail business or other operational environment will be an advantage.
Must be computer literate and comfortable using Microsoft Word and Excel.
Good record keeping and documentation skills.
Good communication and interpersonal skills.
Must be organised, responsible and attentive to detail.
Ability to work in a busy environment and manage multiple administrative tasks.
Must be able to work effectively with station staff and management.
The Ideal Candidate:
We need someone who is hands on, organised and dependable.
The successful candidate should be comfortable working in a busy filling station environment, following up on records and ensuring that administrative activities are properly documented.
Previous experience is important, but we are equally interested in someone who demonstrates good work ethics, computer proficiency, attention to detail and the ability to take responsibility for their work.