About the Job
Key Responsibilities
Human Resources Support
Recruitment & Onboarding: Assist with job postings, resume screening, scheduling interviews, conducting background checks, and preparing new-starter orientation packages.
Employee Records: Maintain physical and digital employee files, updating databases for new hires, promotions, leaves, and terminations.
Payroll & Leave Tracking: Process and track employee attendance, timesheets, paid time off (PTO), sick leave, and overtime data for payroll submission.
Employee Relations: Act as the first point of contact for daily staff queries regarding HR policies, benefits, and general workplace procedures.
Performance & Training: Help coordinate training sessions, performance review cycles, and exit interviews.
General Office & Administrative Support
Front Desk & Communications: Handle reception duties, screen and route phone calls, and manage incoming/outgoing mail and courier services.
Office Logistics & Inventory: Monitor and reorder office supplies, stationery, and equipment maintenance.
Travel & Meetings: Coordinate travel arrangements, book meeting rooms, and take accurate minutes during staff meetings.
Document Management: Maintain filing systems (manual and computerized), process office invoices, and assist with expense reports.
About You
Education
University degree or diploma in Human Resources Management, Business Administration, or a related field.
Experience
Prior experience in an HR or administrative support role (NGO, corporate, or manufacturing environment preferred).
Technical Skills:
Proficiency in Microsoft Office (Word, Excel, PowerPoint).
Familiarity with HRIS (Human Resources Information Systems) or database management tools.
Soft Skills:
High level of integrity, discretion, and ability to handle confidential employee information.
Strong verbal and written English communication skills.
Strong organizational, multi-tasking, and time-management abilities.
Requirement Skill
Decision-making skills
Communication
Attention to detail
Analytical thinking and problem-solving skills.