Job Summary
Responsible for managing the accounts receivable function, including invoicing, payment processing, reconciliation, and collections follow-up.
Key Responsibilities
Generate and issue invoices to customers accurately and on time
Monitor accounts to identify outstanding debts and follow up on overdue payments
Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted
Process incoming payments (cash, checks, bank transfers, credit cards) and post to appropriate accounts
Investigate and resolve billing discrepancies and customer queries
Prepare aging reports and communicate with management on collection status
Coordinate with sales and customer service teams on account issues
Maintain accurate customer records, including contact and payment terms
Support month-end and year-end closing processes related to receivables
Ensure compliance with company credit policies and accounting standards
Assist in preparing financial statements and reports as needed
Escalate delinquent accounts for collections or legal action when necessary
Required Qualifications
Bachelor's degree in Accounting, Finance, Business Administration, or related field (required)
Professional certification (CPA, ACCA, or equivalent) is a plus
2-3 years of relevant experience in accounts receivable, credit control, or general accounting
Experience working with ERP or accounting software (e.g., SAP, Oracle, QuickBooks, Tally)
Prior experience in a similar industry preferred (not always required)
Strong knowledge of basic accounting principles and double-entry bookkeeping
Proficiency in MS Excel (pivot tables, VLOOKUP, basic formulas)
Familiarity with invoicing, reconciliation, and aging report preparation
Understanding of credit control and collections procedures
Required Skills and Competencies
Strong numerical and analytical ability
High attention to detail and accuracy
Good communication and negotiation skills (for following up with customers)
Time management and ability to meet deadlines
Problem-solving mindset for resolving billing disputes
Knowledge of international accounting standards (IFRS)
Experience in the preparation of financial forecasts and budgets
Microsoft Office Pack: Word, Excel, Access, Publisher, Outlook, Powerpoint
Attention to detail
Proven experience using accounting software such as Peachtree, QuickBooks, or other ERP systems
Chartered Accountant/CIA; risk management certifications
Adaptability
Basic knowledge of user interface communication
Team work