Job Summary
We are seeking a smart, organized, and hardworking Admin Officer to provide efficient administrative and accounting support while ensuring the smooth day-to-day running of the office.
The ideal candidate must have a strong accounting background and be comfortable handling basic accounting-related functions, administrative records, documentation, and office coordination.
The role will also involve providing administrative support to senior executive staff when required.
Key Responsibilities
Manage day-to-day administrative activities and ensure the office runs efficiently.
Handle basic accounting and financial administrative functions, including recording transactions, preparing simple reports, tracking expenses, and maintaining financial records.
Assist with invoices, receipts, payment records, reconciliations, and other accounting documentation.
Maintain accurate and organized physical and digital records.
Prepare, format, and manage documents, reports, presentations, and correspondence.
Use Microsoft Excel for data entry, record keeping, calculations, spreadsheets, and basic reporting.
Prepare documents and correspondence using Microsoft Word and presentations using Microsoft PowerPoint.
Support senior executives with scheduling, documentation, meeting preparation, follow-ups, and other administrative tasks.
Manage office supplies, stationery, and other administrative needs.
Receive and respond to routine enquiries professionally and direct matters to the appropriate personnel.
Assist in coordinating meetings, appointments, and office activities.
Maintain confidentiality of company, financial, and executive information.
Liaise with vendors, clients, staff, and other stakeholders when required.
Perform other administrative and accounting-related duties assigned by management.
Requirements
B.Sc. / HND / OND in Accounting, Accounting Technology, Finance, or a related field.
Must have a solid understanding of basic accounting principles and be able to perform accounting-related functions.
2 - 4 years of relevant experience in administration, accounting, or a combined administrative/accounting role.
Strong proficiency in Microsoft Excel, Word, and PowerPoint.
Good numerical and analytical skills.
Excellent written and verbal communication skills.
Strong organizational and record-keeping abilities.
Ability to handle confidential information with discretion.
Must be comfortable providing administrative support to senior/executive-level staff.
Must be able to work independently, prioritize tasks, and meet deadlines.
Previous experience in a role combining administration and accounting will be an advantage.
Key Competencies:
Administrative Management
Basic Accounting & Bookkeeping
Microsoft Excel & Data Management
Financial Record Keeping
Executive Support
Documentation & Reporting
Organization & Time Management
Communication & Interpersonal Skills
Attention to Detail
Problem Solving.
Personal Qualities
The ideal candidate should be:
Smart and proactive
Hardworking and dependable
Well-organized and detail-oriented
Professional and presentable
Numerically inclined
Fast-learning and adaptable
Discreet and trustworthy
Able to multitask effectively
Confident in communicating with senior staff
Able to work with minimal supervision.
Candidates should be able to conveniently commute to the Sangotedo area and be available to work onsite full-time.