Under the overall supervision of the Deputy Regional Director – Management (DRD-M) in Dakar, and the direct supervision of the Project Finance and Budget Officer – Migrant Protection, Return and Reintegration Programme for Sub-Saharan Africa (MPRR-SSA) in close coordination with the Senior Regional Programme Coordinator (MPRR-SSA), the Finance Officer (MPRR-SSA) will assist the Project Finance and Budget Officer (MPRR-SSA) in the programmes budget, accounts, and financial reports of all the implementing Country Offices (COs), provide support to the programmatic unit of the MPRR-SSA team in the areas of financial monitoring and reporting. The Finance Officer (MPRR-SSA) will work closely with the European Commission Compliance Unit in IOM Global Office Brussels, Regional Office, as well as central units at Headquarters (HQ).
The MPRR-SSA is an EU-funded programme that is implemented in 16 countries of sub-Saharan Africa, including Burkina Faso, Côte d’Ivoire, Cameroon, Chad, Ethiopia, Gambia, Ghana, Guinea, Mali, Mauritania, Niger, Nigeria, Sierra Leone, Senegal, Somalia, and Sudan.
Responsibilities
- Assist the Project Finance and Budget Officer (MPRR-SSA) to monitor and oversee the financial management of all activities, including oversight of financial expenditure and accountability, and undertake financial analysis of all activities in the offices implementing the MPRR-SSA programme.
- Assist the Project Finance and Budget Officer (MPRR-SSA) to oversee and coordinate the preparation and review of EU financial reports in accordance with IOM regulations and EU regulations and established procedures.
- In coordination with the Senior Regional Programme Coordinator (MPRR-SSA), Project Managers, the Regional Office (RO) Coordination Unit, Global Office Brussels, and Resources Management Officers (RMOs), prepare budget reports, proposals, and revisions in the Project Information and Management Application (PRIMA).
- Contribute to the budget control process and analyse variances between the budget and actual expenditures for MPRR-SSA projects.
- Contribute to the creation of draft general instructions and Standard Operating Procedures (SOPs) to ensure compliance with the general instructions of IOM and relevant permanent instructions in the areas of general administration, finance, Supply Chain, Information and Communications Technology (ICT), and Human Resources (HR).
- Contribute to the capacity building initiatives to train local staff on EU and IOM’s administrative/financial policies and procedures.
- As assigned by the Project Finance and Budget Officer (MPRR-SSA), undertake travel to offices in view to building financial management capacity of administrative and finance staff in the field.
- Provide support to the Project Finance and Budget Officer (MPRR-SSA) in facilitating the financial audit of the MPRR-SSA programme in accordance with the donor agreements.
- Assess monthly financial reports and advise on resolving anomalies and unusual trends.
- Provide advice and guidance to Country Offices (COs) in the Region with management of implementing Partners (IP) under the MPRR-SSA programme.
- Contribute to ensure compliance with all administrative and financial rules, instructions, regulations, and procedures related to the EU-funded project(s).
- In coordination with the Project Finance and Budget Officer (MPRR-SSA) and upon approval of the Regional Financial Comptroller, undertake duty travel to the CO to increase capacity building in financial reporting in relation to assigned projects.
- Perform other duties as may be assigned.
Required Qualifications and Experience
Education
- Master’s degree in Business Administration, Finance, Accounting, Auditing, or related fields from an accredited academic institution with two years of relevant professional experience; or,
- University degree in the above fields with four years of relevant professional experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
- Experience in accounting, financial management and reporting;
- Experience in preparing clear and concise financial and management reports;
- Experience working in and with international institutions;
- Experience with internal control assessment, internal or external audit;
- Previous work experience in the region is an advantage;
- Previous working experience in emergency operations is an advantage; and,
- Experience with EU budgeting rules is mandatory.
Skills
- Knowledge of International Public Sector Accounting Standards (IPSAS);
- Knowledge of the IOM/UN accounting system, software, and procedures, Common System regulations, policies, and procedures is a distinct advantage;
- Familiarity with financial oversight and public administration is an advantage; and,
- Knowledge of MS Office products and good computer literacy skills are required.
Languages
For this position, fluency in English and French is required (oral and written).
Working knowledge of another official UN languages (Arabic, Chinese, Russian, and Spanish) is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.