Job Summary
Klutch trading is looking for a responsible
Import/Export Documentation And Administrative officer
for managing import and export documentation, supporting Ethiopia’s Single Window processes, coordinating with regulatory authorities and external stakeholders, and providing comprehensive administrative and secretarial support to management.
Key Responsibilities
Prepare and manage import/export documentation
Upload, submit, track, and follow up on documents through Ethiopia’s Single Window system
Handle commercial invoices, packing lists, permits, certificates, licenses, and related documents
Coordinate with government offices, banks, clearing agents, suppliers, customers, and other stakeholders
Follow up on applications, approvals, permits, and pending documentation
Maintain accurate physical and electronic filing systems
Prepare letters, reports, memos, minutes, and other official documents
Provide administrative and secretarial support to management
Ensure documents are accurate, complete, properly signed/stamped, and submitted on time
Educational Qualification & Experience Requirements
Education
Diploma or Bachelor’s degree in Secretarial Science, Office Administration, Business Administration, Management, Logistics, Supply Chain, International Trade, or a related field.
Experience
Minimum 2 years of relevant experience (with practical import/export documentation experience and hands-on experience with Ethiopia’s Single Window system highly preferred).
Required Skills & Competencies
Good knowledge of Microsoft Word, Excel, PowerPoint, and Outlook/email.
Excellent Amharic and English typing and communication skills.
Strong organizational, follow-up, coordination, and document management skills.
High attention to detail and ability to meet deadlines.
Required Skill Tags:
Import/export documentation, Ethiopia''s Single Window system, stakeholder coordination, document management, and administrative support.
Desired Skill Tags:
Microsoft Office proficiency, business correspondence, and regulatory compliance.