General Objective / Summary
Under the supervision of MEAL Manager, the MEAL Officer will contribute to the implementation of MEAL activities in the field through supporting Project/Field Officers, partner staffs and Community Facilitators/Mobilisers in data collection, consolidation and quality management and undertake MEAL related activities and implementation of an appropriate monitoring and evaluation system for successful delivery and attainment of project goals and objectives.
Responsibilities and Tasks
Implementation of the Monitoring & Evaluation Plan:
Ensure the collection, reporting and validation of monitoring data of project teams and ensure the data reported by Field Officers/Program Managers is accurate and of good quality and reported in a timely manner
Produce monitoring checklists and conduct regular joint field process monitoring, quality assessments and data validation, and provide feedback and recommendations for timely improvement
Ensure that community leaders and beneficiaries are actively participating in all project and MEAL activities
Assist the Deputy MEAL Manager/MEAL Manager in supporting project teams in designing and regularly updating project M&E guidelines and tools and ensure that project staff have access and capacity to use the tools
Provide training to field level project staff on the use of the MEAL system including survey sampling and piloting of M&E tools, conducting assessments and the implementation of periodic evaluation activities including baseline surveys, research and evaluations in all sectors
Ensure utilization by all projects of appropriate data collection and reporting templates that facilitate the acquisition and aggregation of data
Undertake regular visits to field locations/project sites to support monitoring and evaluation processes and activities related to all sectors of PUI interventions
Support supervision of base level project staff and ensure that their capacities are built and that they are supported to deliver on their day to day MEAL work by constant communication and joint field level M&E activities
Internal and external reporting:
Update Deputy MEAL Manager/MEAL Manager and Program Managers on daily achievements and challenges encountered on the field
Contribute and participate in weekly meetings including accurate reporting on successes and challenges
Ensure that the data collected goes through a data cleaning and validation process each day
Ensure all data is channeled through the IM system
Develop reports that synthesize and synchronize initial key finding (needs) and results (outputs/outcomes) such as indicator tracking table, etc.
Keep monitoring tools and files archived at the PUI office, ensuring their availability to the Deputy MEAL Manager and/or MEAL Manager
Pass on any information or problems to her/his direct and/or indirect supervisor concerning her/his task, PUI programs, or safety aspects.
Capitalization/Institutional Knowledge Building:
Use lessons learnt combined with field experience to provide contributions and feedback, including during design phases of field tools and assessments
Participate actively in team workshops and lessons learnt seminars
Actively engage in ongoing trainings and knowledge building
Lead training of beneficiaries, community leaders, community facilitators/mobilisers and Field staff on M&E if needed
Communication & Follow up:
Respond to beneficiaries’ queries with good knowledge of relevant information when approached
Respond to any requests within PUI that might require an alternative communication method or plan of action
The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.
Priorities of the Department:
Ensure The implementation of MEAL activities for the achievement of results enshrined in the global MEAL plan in collaboration with the beneficiaries, partners and project teams.
Provision of high quality and accurate qualitative and quantitative data according to external and internal deadlines.
Support the MEAL Department to achieve its strategic goals through the occasional undertaking of additional activities that contribute to the overall ability of PUI to achieve its stated outputs.
Ensure a robust MEAL system is in place so that the implementation of the projects is of a high quality and accountable to beneficiaries, partners and donors.
Ensure a robust and efficient accountability mechanism is in place
Ensure high quality data analysis from multiple sources and the production of high quality information products
Mandatory Requirements
Education degree: At least a Diploma or Degree in Social Sciences, Statistics, Demography, Sociology
Work experience: At least two years similar experience in an NGOs/On-site training in social or monitoring work
Language skills: Fluent in Hausa and English.
Knowledge and skills: Good analytical and writing skills/ /Demonstrate willingness to improve own knowledge and skills by participating actively in any training sessions and capacity building activities,
Computer skills: Knowledge of the MS office software (including Word, Excel, Outlook), knowledge of data collection software (KoboCollect, ODK, etc.) and a basic understanding of data analysis packages such as SPSS, Epi-Info etc.
Assets:
Interests in the humanitarian sector
Transversals skills
Well organized and attentive to detail
Conflict resolution and diplomacy
Ability to analyze and suggest improvement
Autonomous and hard working
Ability to manage stress and pressure
Ability to work within a team.